Administrative Coordinator

Phare's Saudi team works from home and from client offices, and the partners fly in from Miami. Contracts, visas, travel, invoices and meeting rooms all need one person who keeps track.

Phare is hiring an Administrative Coordinator in Jeddah.

Full-time, remote from anywhere in Saudi Arabia.

Your first months
First month: You take over the team calendar, travel bookings and supplier contacts, and you build a simple tracker for contracts and renewals.

By month three: You prepare invoices with finance, organise workshops and partner visits, and keep the team's documents filed and current.

By month six: You run the administration for the whole Saudi team and suggest what to automate.

What you bring

• A bachelor's degree or diploma in business administration or a related field
• A year or more in an administrative or office coordination role
• Outlook, Excel and Word
  
  
  

Also useful: experience with travel and expense tools, Saudi government portals such as Qiwa or Muqeem, and supporting a consulting or professional services team.

What Phare offers
You get a full-time employment contract; work from home anywhere in Saudi Arabia; medical insurance; paid annual leave plus the Eid holidays and Saudi public holidays; a yearly budget for courses, certifications and books; and your laptop and home desk setup.

Phare Consulting Group is a consulting firm in Miami. Companies come to us before a big decision, such as a price change, a new market or an investment, and we check whether the numbers behind it hold up. Our team in Saudi Arabia works with clients in the Kingdom.