Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator will provide day-to-day administrative support to the ETH Zurich Grants Office team, ensuring smooth office operations and consistent service to researchers and partners. This part-time, hybrid role is based in Abu Dhabi Emirate, United Arab Emirates, with a combination of on-site work and some work from home. Typical tasks include managing calendars and meetings, organizing events and trainings, maintaining records and databases, supporting financial and travel administration, and handling correspondence and inquiries. The role will also involve assisting with documentation and reporting for funding programs, coordinating internal and external communications, and providing customer-oriented front-line support to researchers seeking information on funding opportunities and services.

Qualifications

• Strong communication skills, including clear written and verbal communication and the ability to interact effectively with diverse stakeholders.
• Proficiency in administrative assistance and office coordination, including scheduling, document management, and basic office systems.
• Customer service skills with a focus on responsiveness, professionalism, and supportive interaction with researchers and partners.
• Basic understanding of finance and budgeting processes relevant to administrative support, such as expense tracking or invoice handling.
• Excellent organization skills, including attention to detail, time management, and the ability to handle multiple tasks in a structured manner.
• Comfort with digital tools and MS Office (Word, Excel, PowerPoint, Outlook); experience with databases or CRM systems is an advantage.
• Ability to work independently in a hybrid setting and collaborate effectively in a multicultural, international team environment.
• Relevant vocational training or a diploma/degree in administration, business, or a related field; experience in academic, research, or non-profit environments is a plus.
• High level of integrity, reliability, and discretion when handling sensitive information.