Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator is a part-time, hybrid role based in the Abu Dhabi Emirate, United Arab Emirates, with some work-from-home flexibility. This role is responsible for organizing daily office operations, managing correspondence, maintaining records, and supporting scheduling, meetings, and events. The position includes handling basic financial and administrative tasks such as invoice processing, expense tracking, and coordination with vendors and partners. The Administrator will serve as a point of contact for visitors, donors, and external stakeholders, providing courteous support and information. The role also involves coordinating with CMEF’s team in Washington, DC, assisting with documentation for programs, and ensuring smooth communication and efficient office workflows.

Qualifications

• Strong Communication skills, including clear written and verbal communication across diverse cultures and stakeholders.
• Demonstrated Administrative Assistance experience, including scheduling, document management, and office coordination.
• Customer Service capabilities, with a focus on respectful, timely, and professional interactions with visitors, donors, and partners.
• Basic Finance skills, such as invoice handling, expense tracking, and support for budgeting processes.
• Robust Organization Skills, including attention to detail, time management, and ability to manage multiple priorities.
• Proficiency in common office software (e.g., word processing, spreadsheets, email, online collaboration tools).
• Ability to work independently in a hybrid setting and collaborate effectively with remote and local team members.
• Prior experience in nonprofit or faith-based organizations, and familiarity with Middle Eastern contexts, is an advantage.
• Relevant diploma or degree in administration, business, communications, or a related field is preferred.