Administrative Receptionist | Legal Support

Flowz Staffing is looking for a professional, organized, and client-focused Administrative Receptionist with legal administrative experience to support our client, a busy legal practice.

If you have excellent communication skills, strong attention to detail, and hands-on experience with

Clio Grow, we’d love to hear from you!

Key Responsibilities

• Answer incoming calls, handle client inquiries, and direct communications appropriately.
• Manage client follow-ups, appointments, calendars, and scheduling conflicts.
• Monitor inboxes, prioritize urgent emails, and track pending responses.
• Maintain accurate client records, intake details, and communication logs in CRM systems.
• Support client onboarding, document collection, and record updates.
• Organize and maintain digital legal documents, case files, and administrative records.
• Prepare meeting materials and track follow-up actions.
• Coordinate with remote team members using Microsoft Teams and other digital tools.
• Handle confidential client and legal information with professionalism and discretion.
• Provide general administrative and legal support to ensure efficient daily operations.

Qualifications & Requirements

• Previous experience in reception, administration, legal secretarial work, executive assistance, or a similar role.
• Hands-on experience with Clio Grow is required.
• Excellent written and verbal English communication skills.
• Strong telephone etiquette and client service skills.
• Experience managing calendars, inboxes, appointments, and follow-ups.
• Proficiency in Microsoft 365, particularly Outlook, Word, and Teams.
• Strong data entry, digital filing, and document management skills.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Ability to work independently, follow established procedures, and collaborate with a remote team.
• Commitment to maintaining confidentiality and handling sensitive information responsibly.

Work Schedule

• Employment Type: Full-Time
• Work Arrangement: Remote
• Schedule: Monday–Friday
• Working Hours: 9:00 AM–5:30 PM Pacific Time

How to Apply

Interested and qualified candidates are invited to send their updated CV to recruitment@flowz.com.

Email Subject: Administrative Receptionist | Legal Support – Full Name

Example: Administrative Receptionist | Legal Support – Jane Smith

Please highlight your relevant administrative or legal support experience and your proficiency with Clio Grow in your application.

We look forward to hearing from you!