Administrative Specialist - Defense Health Agency (DHA)

KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions through two core portfolios: (1) Warrior Readiness, and (2) Warrior Care. We are a rapidly growing government contractor that has built a reputation for focused customer service, on-time performance, and continuous improvement. To demonstrate this, KSA has been awarded the Inc. Best Workplaces, a prestigious list of businesses recognized for the value placed on company culture, standout worker benefits, and the prioritization of employee well-being, every year from 2019 to 2025. KSA also earned recognition on the Best for Vets List by Military Times from 2019 to 2025 and garnered the Department of Labor “Hire Vets” Platinum Medallion Award from 2021 to 2025.

Position Overview: This position supports the Defense Health Agency (DHA) Disability Evaluation System (DES) Program Support contract as an Administrative Specialist. The Administrative Specialist keeps daily operations and meetings running for the Department of Defense (DoD) Disability Evaluation System (DES) program office at the Defense Health Agency (DHA). The role manages the suspense log, correspondence, and a steady calendar of virtual meetings and working groups. KSA is hiring two Administrative Specialists for this program.

This Position is Contingent Upon Award

Benefits:

• Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
• HSA / FSA Medical Plans
• PTO
• Flexible Work Environment and Encourage Work/Life Balance
• 401K with Company Match
• Observes all federal holidays
• Professional Development/Tuition Reimbursement Program
• Annual Career Development Process

Job Type: Full-time/Exempt

Location: Hybrid remote. Candidates must live within commuting distance of Defense Health Headquarters in Falls Church, Virginia. Day-to-day work is remote, and all Government meetings are virtual.

Schedule: Full-time. Available 8:00 AM to 5:00 PM Eastern Time, Monday through Friday, except Federal holidays.

Anticipated Start Date: Late November 2026

Position Responsibilities:

• Maintain the electronic suspense log and deliver the weekly summary by the first business day of each week.
• Screen correspondence for clarity, completeness, and DoD format within three business days.
• Support about 32 quarterly and 12 monthly meetings, two working groups, and ad hoc events, all virtual: agendas, invitations, attendance, and notes.
• Deliver meeting minutes within five business days and meeting summaries within two business days.

Position Requirements:

• High school diploma and 3 or more years of administrative support experience required.
• Strong Microsoft Office and Teams skills.
• Must be able to pass a Tier 1 background investigation and qualify for a Common Access Card (CAC).
• Within 30 days of start, complete DHA contractor annual training, DHA telework training and agreement, and privacy training for Personally Identifiable Information (PII) and Protected Health Information (PHI).
• Handles Controlled Unclassified Information (CUI) and PHI only on a Government-furnished laptop.

Preferred Skills/Experience:

• Associate's or bachelor's degree.
• Experience supporting a DoD or Federal office.

United States of America: $48,000 USD to $57,000 USD

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

KSA Integration is an equal opportunity employer.