Admissions Executive

About ESCP

ESCP Business School was founded in 1819. The School has chosen to teach responsible leadership, open to the world and based on European multiculturalism. Six campuses in Berlin, London, Madrid, Paris, Turin and Warsaw are the stepping stones that allow students to experience this European approach to management. In 2025, ESCP was ranked 4th in the FT European Business Schools rankings.

Several generations of entrepreneurs and managers were trained in the firm belief that the business world may feed society in a positive way. Each year, ESCP welcomes 9000+ students and 5000 managers from 130 different nationalities.

We offer a full range of full-time degree programmes from our generalist BSc in Management, Master in Management (FT-ranked 6th worldwide), and MBA in International Management (FT-ranked 22nd worldwide) to a portfolio of over 20 specialist Master-level programmes, including our MSc in Finance (FT-ranked 1st worldwide), and to PhD.

We also deliver executive education programmes including the Executive MBA (FT-ranked 5th worldwide), specialist Master-level executive degree programmes, and Executive PhD. All of the programmes include a multi-campus experience. ESCP contributes to the learning and development of executives and managers at some of the world’s leading companies through the development and provision of customised courses.

Job Summary and Purpose

Type of Employment: Fixed Term from 4th January 2027 to 30th June 2027, linked to a period of Maternity Leave

Hours: 35 hours per week (1.0 FTE)

Salary: £34,083 per annum, pro rata

Location: 527 Finchley Rd, London NW3 7BG

Reporting to: Admissions Team Manager (Interim)

The successful post-holder will be responsible for the admissions and enrolment of our full-time undergraduate degree programmes, Bachelor in Management (BSc) and Bachelor in Management, Science & Technology (BSc), ensuring the effective delivery of the agreed admissions strategy against objectives and targets throughout the six-month maternity cover period.

The Admissions Executive will demonstrate professionalism when representing ESCP Business School, alongside strong accuracy and attention to detail when managing applications, student records, sensitive data and reporting. The role requires the ability to manage multiple priorities, deadlines and stakeholders effectively, with clear and regular communication across campuses and business units.

The post-holder will work closely with colleagues in the Bachelor in Management (BSc) Marketing, Recruitment and Admissions team, as well as counterparts across ESCP, to ensure continuity and a high level of service throughout the admissions cycle. The role will also involve collaboration with the European Global Marketing and Recruitment team as required.

This is a varied and demanding role requiring excellent organisational and interpersonal skills, attention to detail, and a good understanding of higher education admissions and international education systems, particularly in markets such as the UK, US and France.

Main Duties and Responsibilites

Admissions and Applications Processing

• Maintain efficient processing of admissions materials (including applications and supporting documents) submitted as part of the applications process in a timely and professional manner

• Screen applications, grade profiles and sort applications in accordance with prescribed entry guidelines for the programme

• Correspond with applicants by phone, email, video call or any other means regarding missing materials, admissions status, answering enquiries, and confirming interviews/enrolment

• Process received applications when they are officially submitted via the online application system and other university applications platforms (ex. UCAS, The Common App)

• Create and maintain accurate records of student profiles, admissions scores, supporting documents, admissions statuses, and outcomes on the School’s online application system and across shared spreadsheets

• Maintain continuous follow-up with applicants from the completed application to the confirmed stage (enrolment)

• Ensuring all London starters submit final documents (diplomas and English certificates) when starting their programme at enrolment

Liaising and Communications

• Communicate with prospects and applicants regarding admissions processes, policies and entry criteria

• Liaise with candidates, faculty and professional services colleagues to coordinate interviews

• Work with admissions counterparts in different business units to manage the interview rubric, interviewer availability questionnaire, feedback forms, etc.

• Coordinate interview sessions effectively and ensure that admissions results are inputted to online systems and admissions files

• Assist with the onboarding of new interviewers, including faculty, alumni and professional services staff

• Attend monthly video conferences with the Global Marketing, Recruitment and Admissions team across all recruiting campuses to share updates and discuss initiatives

Communications and Recruitment Functions

• Manage and deliver campus tours for prospects and future students

• Assist with logistics and operations of group information sessions, Open Days, Induction Days, and recruitment fairs/events (in-person and online).

• Support Recruitment team members, when required during peak periods, with occasional outreach activities (ex. attending fairs, visiting high schools) around the UK and possibly abroad

• Facilitate webinars throughout the Spring term to support recruitment, conversion and retention of Bachelor in Management (BSc) applicants

• Support other thematic webinars on an ad-hoc basis as needed with Recruitment and Marketing colleagues from time to time

• Support the planning and delivery of the Annual Scholarship Contest, Open Days (virtual and on-campus)

Reporting and Benchmarking

• Collect admissions statistics throughout the admissions cycle using admissions software and other appropriate sources

• Report to senior admissions members (Associate Head, Academic Director, Director of Studies) on admissions-related matters, provide recommendations and support them in improving the process

• Ensure that statistical data/reports on applicants, school systems, demographics, etc. are produced on-time

• Maintain weekly statistics and regular reporting as requested for the Associate Head

• Maintain accurate and timely records of interviewer timesheets and other admissions-related expenses that contribute to the overall programme budget

• Conduct and gather survey data post-admissions and post-events and present findings to colleagues for continued improvement to the student application journey

• Assist with reports and data extraction across teams and departments as needed

• Exercise a high level of caution and sensitivity when handling data in accordance with the Data Protection Act, as outlined in the School guidelines

Additional Details:

• This is a fixed-term contract linked to a period of maternity leave

• There may be occasional travel (within the UK and abroad) and occasional work/events required during weekends and/or outside normal working hours

• Please note that ESCP operates a hybrid working model, which means a mix of working on-site and from home. Confirmation of days worked on campus is arranged with the line manager.

Desirable Skills and Experience

• Organisational and time management skills

• Impeccable customer service orientation

• High level of accuracy and attention to detail

• IT skills (experience in university application systems, student records software, Microsoft Excel, and Google Drive, a plus)

• Proactive engagement and judgement

• Ability to work independently and as part of a team, with minimal supervision

• Excellent presentation skills and confident speaker with the ability to adapt to a large or small-scale audience online/offline

• Professionalism and good presentation in a corporate environment

• Student-centred, advisor-oriented approach

• Ability to work confidently and respectfully with senior directors, faculty members, colleagues, administrators, stakeholders, alumni, and external constituents

• Valid passport in current and good standing

• Willingness to travel occasionally (mostly within the UK/Europe and sometimes abroad)

Experience and Education:

• Educated to degree level or equivalent

• Must be fluent in spoken and written English

• Minimum 2 years of administrative/office management experience, ideally in higher education admissions (admissions, registrar or financial aid)
• Experience in an admission, student recruitment or sales-oriented role in a client-focused service environment

• A good understanding of written French is desirable

• Fluency in a foreign language is desirable (but not required)

• Understanding of diverse school systems: A-levels, American school system, French Baccalaureate, and International Baccalaureate is desirable

• Previous experience working with UCAS and/or The Common App is desirable

• Knowledge in the higher education sector, especially in the UK and US markets is desirable

• Experience working as part of an international team is desirable

Benefits

• 30 days annual leave, plus bank holidays (pro rata for length of contract)
• Hybrid working available (3 days on site, 2 days from home)
• Company pension scheme with excellent employer contributions

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