AP ( with payroll admin)

Accounts Payable Specialist

Permanent | €42,000 per annum | Hybrid Working

If you are an experienced accounts payable professional with additional payroll knowledge, strong attention to detail and the ability to manage a busy workload effectively, we would welcome the opportunity to hear from you.

Key Responsibilities include

Accounts Payable

• Process supplier invoices accurately and within agreed deadlines.
• Match supplier invoices against purchase orders and goods received documentation, where applicable.
• Prepare and process weekly and monthly supplier payment runs.
• Reconcile supplier statements, investigate discrepancies and resolve outstanding queries promptly.
• Maintain accurate supplier accounts and financial records.
• Respond to supplier queries professionally and ensure issues are resolved efficiently.
• Support month-end activities, including accruals, reconciliations and other accounts payable reporting requirements.
• Ensure all transactions are processed in accordance with established procedures, approval processes and internal financial controls.
• Monitor outstanding invoices and proactively address queries or discrepancies to avoid payment delays.
• Contribute to the ongoing efficiency and effectiveness of the accounts payable function.

Payroll Support

• Assist with the accurate and timely processing of payroll for hourly paid employees.
• Maintain payroll records and process relevant employee changes, including starters, leavers and contractual amendments.
• Assist with the processing of statutory payments, pension contributions and other payroll deductions.
• Ensure payroll information is accurate and submitted within required deadlines.
• Liaise with HR and relevant colleagues to confirm employee changes and resolve payroll queries.
• Support compliance with Irish payroll legislation, Revenue reporting requirements and PAYE Modernisation.
• Maintain the confidentiality and security of payroll and employee information.

Teamwork and Continuous Improvement

• Work closely with the Accounts Payable Manager and colleagues across the finance team to ensure the smooth operation of day-to-day activities.
• Support the wider accounts payable function and contribute to the effective allocation and management of workloads.
• Build strong working relationships with internal stakeholders and external suppliers.
• Maintain clear and accurate records, ensuring that processes are followed consistently.
• Identify opportunities to improve processes, increase productivity and enhance the overall efficiency of the function.
• Be willing to take on additional responsibilities as the team and role evolve.

The successful candidate will demonstrate:

• A minimum of 2–3 years’ experience in an accounts payable position.
• Previous experience in payroll processing or payroll administration in Ireland, ideally involving hourly paid employees.
• A sound understanding of Irish payroll requirements, including PAYE, PRSI, USC, pensions and statutory payments.
• Experience using accounting and payroll systems.
• Strong Microsoft Excel skills and confidence working with financial data.
• Excellent attention to detail and a commitment to accuracy.
• Strong organisational skills and the ability to manage a high volume of transactions.
• A proactive approach to resolving queries and meeting deadlines.
• The ability to work efficiently in a fast-paced environment without compromising quality.
• Clear communication skills and the confidence to liaise with suppliers, colleagues and other stakeholders.
• A strong sense of ownership, accountability and commitment to delivering work to a consistently high standard.

Salary and Working Arrangements

• Salary: competitive
• Contract: Permanent, full-time.
• Location: Hybrid working arrangement. ( Dublin North Location )
• Office attendance: Three days per week, with Tuesdays and Thursdays as compulsory office days.
• Initial training: Attendance at the organisation’s office will be required when requested to facilitate in-person training and onboarding.

Benefits

The organisation offers a range of employee benefits, including:

• 22 days’ annual leave, with the option to purchase up to five additional days.
• Access to a virtual GP service.
• Employee Assistance Programme.
• Employee recognition and reward scheme.
• Employee referral scheme.
• Discounts and savings with participating retailers.
• Bike to Work Scheme.
• TaxSaver commuter travel scheme.
• Access to a range of learning and development courses.