Assistant Operations Manager

Position Profile: Assistant Operations Manager (Remote)

Position Overview

The Assistant Operations Manager plays a crucial role in supporting the Operations Manager in overseeing the Door & Hardware and Glass Groups at Dash Door & Glass. This remote position requires a home office setup and involves coordinating with on-ground teams and international vendors across different time zones.

Key Responsibilities

• Invoice Management: Communicate with subcontractors to receive and reconcile weekly invoices.
• Daily Field Report (DFR) Review: Ensure subcontractors submit DFRs daily and review them against the work completed.
• Document Oversight: Verify that Project Managers provide correct documents for each job using information uploaded to PlanGrid and reports saved in SharePoint (folder repository).
• Project Scheduling: Assist in scheduling projects with installers and subcontractors, including a 2-week look-ahead.
• Installer Dispatch Management: Manage the installer dispatch schedule software.
• Equipment Coordination: Determine and negotiate the appropriate equipment for projects, coordinate logistics for equipment pick-up and return.
• Delivery Schedule Verification: Ensure accuracy in the delivery schedule of projects.
• Inventory Coordination: Act as Inventory Coordinator, organizing and maintaining essential supplies for projects.
• Information Flow Management: Prepare and distribute fabrication reports and other essential information along the fabrication and installation value chain.

Qualifications

• 3+ years of experience in supervising construction projects.
• Bachelor's/Master's degree in Civil or Mechanical Engineering, Construction Management, or a related field preferred.
• High proficiency in Microsoft Office, MS Teams, and Adobe Acrobat.
• Knowledge in Smartsheet is a plus.
• Certified Project Management Professional (PMP) credentials strongly preferred.
• Outstanding cross-cultural communication skills for managing a geographically dispersed team.
• Ability to work across different time zones.
• Familiarity with PlanGrid and other construction management software is a plus.
• Experience in Commercial Construction and/or Facility Maintenance preferred.

Additional Notes

Candidates must be comfortable with technology and have a reliable home office setup. This job description provides a general overview and may change based on organizational needs.

Working hours are 7am to 4pm Eastern Time with a 1-hour break.