Bid Manager, Warsaw, Poland

Public & Private Sector | End-to-End Bid Management

We are looking for a Bid Manager to join emagine in Poland and take ownership of bids across both the Polish public and private sectors.
This is an important role for us. We are looking for someone who understands how to manage a competitive bid from opportunity through to submission – and, importantly, has hands-on experience with Polish public procurement and tender procedures.

As Bid Manager, you will be responsible for managing the end-to-end bid process, working closely with Sales, Delivery, Management, Legal, Finance and subject matter experts.
You will work across both public and private-sector opportunities, with a particular responsibility for ensuring that our Polish public tenders are managed professionally, compliantly and competitively.
The role also includes close collaboration with the Managing Director in Poland, contributing market intelligence, tender insights and commercial feedback that support growth and strategic decision-making in the Polish market.

Your responsibilities will include:

• Managing bids from qualification and kick-off through to final submission

• Leading and coordinating Polish public procurement procedures and tenders

• Reviewing tender documentation and identifying requirements, risks, dependencies and evaluation criteria

• Building bid plans, timelines, compliance matrices and clear ownership of deliverables

• Coordinating input from Sales, Delivery, Legal, Finance, SMEs and other stakeholders

• Ensuring all mandatory documentation and formal requirements are fulfilled

• Developing compelling and client-specific proposal content

• Challenging contributors to ensure our responses clearly address the client's requirements and evaluation criteria

• Managing private-sector RFPs, RFIs and other competitive proposal processes

• Supporting bid/no-bid decisions and identifying commercial and contractual risks

• Ensuring high-quality, compliant and on-time submissions

• Supporting continuous improvement of our bid processes, content and best practices

• Developing and maintaining a structured market intelligence process to identify, monitor and share information about upcoming tenders, procurement plans and strategic business opportunities in Poland.

What we are looking for

We are looking for a mid-level Bid Manager who can independently manage bids while working effectively with senior stakeholders and subject matter experts.
Most importantly, you have practical experience with Polish public procurement and understand the formal requirements and processes involved in participating in public tenders in Poland.

Ideally, you bring:

• Proven experience managing bids, tenders, RFPs or similar competitive processes

• Hands-on experience with Polish public procurement procedures

• Good understanding of Polish public tender documentation, compliance requirements and submission processes

• Experience managing bids end-to-end

• Experience with private-sector RFPs and commercial proposals

• Strong project management and stakeholder management skills

• Excellent attention to detail and the ability to manage multiple deadlines

• A structured and proactive way of working

• Strong written communication and proposal-writing skills

• Fluency in Polish and English, both written and spoken

• Experience from IT, technology, consulting or professional services is an advantage

What will make you successful

• You do not need to be the technical expert in every bid.

• You do need to be the person who can create structure, ask the right questions, challenge the organization, understand what the client is evaluating and turn contributions from multiple stakeholders into one strong and coherent proposal.

• For public tenders, you will also be the person who understands the procurement process and makes sure that nothing important is missed.

We empower companies with high-end IT services

emagine is a high-end business, engineering & IT consulting company. Enabled by an extensive network of experts, emagine powers progress, solves challenges and delivers real results through tailored high-end consulting services. emagine is headquartered in Copenhagen, Denmark with departments in France, Germany, Ireland, the Netherlands, Norway, Poland, Portugal, Sweden, United Kingdom, United Arab Emirates as well as India. Over the last couple of years, the company has grown extensively, increasing its international footprint to become one of the biggest consultancies in its segment in Europe and beyond. emagine A/S is owned by private equity company Axcel and a group of senior staff and board members.

Are you our new colleague?

At emagine, we value diversity immensely. Both when it comes to backgrounds and competences, but also in relation to personality and individual ambition. We are a diverse and well-rounded group made up of experienced specialists, generalists, recent graduates and self-taught people. We are generally curious, helpful and happy to share knowledge with our colleagues.

We are proud of our values that are based on honesty, kindness, helpfulness and solidarity. We nurture a strong community culture, where cooperation is paramount – not just locally but also across borders with our international departments. Only in unison can we provide the best service to our clients and affiliated consultants – and that is our goal. As an employee of emagine, you will experience a close-knit culture in which people stand side by side and where there is an emphasis on building close relationships. Going to work must be a fun and enriching experience yet still provide a challenge. That is why we take several steps to ensure that work is motivating and engaging. Finally, we also strive to create the right conditions for physical and mental wellbeing.

Want to know more about what it is like to work at emagine?

Visit our Instagram to get a better idea of who we are or get in contact with our HR department.