Business Development Coordinator

Location: Toronto, Ontario | Hybrid (1 day in-studio per week)

Employment Type: 3-month contract to start

Compensation: $45,000-$50,000 CAD annualized

Reports to: Studio Managing Director

Start Date: As soon as possible, ideally within the next month

Dream Theory is an AI-assisted visual effects studio working across commercial, film, and television projects. We combine traditional VFX techniques with generative technology to deliver high-quality work through practical, evolving production workflows.

We’re looking for a Business Development Coordinator who is organized, proactive, and relationship-oriented to help grow our client network and support new business opportunities. This role is ideal for someone who enjoys connecting with people, keeping projects and communications organized, tracking financial information, and providing executive-level administrative support to help build the systems and relationships that support a growing business.

• Research prospective clients, industry contacts, and new business opportunities.
• Provide executive administrative support, including calendar management, meeting scheduling, agenda preparation, follow-ups, and document organization.
• Support lead generation, outreach, meeting coordination, and client follow-ups.
• Maintain organized contact databases, prospect lists, and business development records.
• Assist with pitch decks, proposals, presentations, and client-facing materials.
• Support financial tracking by maintaining expense records, updating budget spreadsheets, organizing invoices, monitoring payment statuses, and preparing basic financial summaries.
• Help track business development expenses, project-related costs, and other financial information to support informed decision-making.
• Coordinate with internal teams to support new business opportunities and studio growth.

• 1-3 years of experience in business development, sales coordination, executive administration, or a related role.
• Strong organizational, communication, and interpersonal skills.
• A confident communicator who enjoys building relationships and isn’t afraid to pick up the phone.
• Proficiency with Google Workspace, including Gmail, Docs, Sheets, Slides, and Calendar.
• A proactive, detail-oriented approach to research, outreach, and relationship building.
• Basic financial literacy, with the ability to track expenses, monitor budgets, maintain financial records, and organize invoices and payment information.
• Strong administrative skills, including calendar management, meeting coordination, document preparation, and executive support.
• Ability to manage multiple priorities, handle confidential information professionally, and work independently in a fast-paced startup environment.
• Interest in business development, financial tracking, and the creative production industry.

• Experience with CRM platforms such as HubSpot, Salesforce, or Pipedrive or similar types of systems.
• Background in business development, sales coordination, account management, executive administration, or client services.
• Experience with expense tracking, budget administration, invoicing, or basic financial reporting.
• Familiarity with VFX, film, television, advertising, or creative production.
• Experience preparing pitches, proposals, business presentations, or executive reports.
• Interest in emerging technologies and AI-driven creative workflows.

We’re a boutique studio, so versatility is one of our biggest strengths. Our artists collaborate closely, contribute across disciplines, and help shape how AI-assisted visual effects are used in professional production.

Dream Theory operates as a hybrid remote/in-studio workplace. This position is based in Toronto and requires regular access to our downtown studio.

Apply through LinkedIn and send your résumé and a short introduction to hiring@dreamtheory.io.

As part of your application, we’d love to hear your answer to our creative challenge:

The Villain Rebrand - The Wicked Witch of the West needs a new PR and business strategy to clean up her image. What brand are you partnering with her first?