Business Operations Manager (Hybrid)

Business Operations Manager (Hybrid)

This position is not eligible for any type of sponsorship for work authorization.

System Office positions, such as this position, are not eligible for the employee referral program.

Job Summary

Duties & Responsibilities

• Develops strategic spending plans, financial forecasts, and budget projections. Manages initiative and project budgets and revisions and recapture processes to maximize resource utilization. Review and document award and amended award requirements through award checklist completion and assist with leading all phases of award administration for complex, high-risk projects, including subaward management, negotiations, setup, and closeout. Ensure compliance with contractual and regulatory requirements and oversee the timely submission of all required reports, certifications, and deliverables.
• Coordinates weekly and monthly reconciliations to ensure the accuracy, completeness, and consistency of financial and asset data across multiple systems, investigating and resolving discrepancies as needed. Coordinates the development, implementation, and maintenance of policies, procedures, and internal controls related to procurement, asset management, fiscal operations, and business processes, ensuring compliance with University policies, state regulations, grant requirements, and applicable laws. Provide administrative support for financial and procurement operations, including maintaining records, tracking assets, processing business transactions, and preparing official correspondence.
• Coordinate logistical and administrative support for OVPEDI meetings, appointments, and special events, including scheduling, space reservations, equipment and materials preparation, catering arrangements, and other event-related needs. Management of OVPEDI civil service staff, approval of civil service staff schedules and absences and assist with onboarding new hires to OPEDI. Serve as a primary point of contact for inquiries, assessing requests and providing assistance or directing individuals to appropriate University resources, using knowledge of University operations, OVPEDI activities, and applicable policies and procedures to ensure timely and effective responses.
• Serve as the Department Card Manager, overseeing and monitoring P-Card and T-Card activities for OVPEDI and affiliated units, including processing new cardholder applications and profile updates through UPAY Card Services. Coordinate departmental purchasing activities, maintain transaction records for reconciliation and payment processing, oversee office equipment maintenance and service requests, and provide administrative and operational support for special projects and assignments as directed for the office of VPEDI.
• Serves as the building liaison at the Urbana location and supervises all VPEDI office requirements and priorities.
• Supervise the office manager at the Urbana location.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Three (3) years of professional business, financial, and/or managerial work experience.
3. Based on position requirements, additional education, training and/or work experience in an area of specialization inherent to the position may be required.

Specialty Factors

1. Three (3) years of professional business, financial, and/or managerial work experience.

Knowledge, Skills and Abilities

• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods, and coordination of people and resources.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
• Ability to work independently and effectively organize and prioritize multiple tasks.
• Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/14/2026. The budgeted salary range for the position is $65,000 to $70,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Johanna Mayer at johannam@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1039270
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu