Chief of Staff (m/f/d)

Job purpose:

The Chief of Staff supports the SVP, Group Communications in the effective day-to-day running of a global communications function in a complex, matrix media organisation.
Acting as a trusted operational partner, the role helps drive alignment, coordination and execution across the communications team and wider business. The role combines business management, operational oversight, strategic coordination and stakeholder management to ensure priorities are delivered efficiently and the function operates effectively to support the business requirements.

This role needs strong organisational capability, business acumen and finance planning skills with an ability to manage multiple priorities in a fast-paced environment.

What you bring to the team:

Strong business management and operational coordination experience within a global matrixed organisation. Highly organised with excellent attention to detail and the ability to manage competing priorities. A proactive, solutions-oriented mindset with strong judgement and discretion. Experience managing projects, reporting cycles, budgets and operational processes.

Key responsibilities:

Business & operational management

• Support the SVP, Group Communications in the day-to-day management and coordination of the global communications function
• Help manage team planning, reporting rhythms and operational processes
• Track key deliverables, actions and deadlines across the Group communications leadership team and the BMG Committee
• Coordinate meetings, agendas and actions to ensure effective execution
• Support annual planning processes and performance management
• Prepare briefing materials, presentations and reports for leadership meetings
• Support the SVP in monitoring progress against priorities and business objectives/KPIs
• Day-to-day management of the Group Communication budget
• Provide high-level operational support to the SVP (not EA or PA duties)

Relationship management

• Act as a central coordination point between the SVP Group Communications and key internal stakeholders
• Handle sensitive information with professionalism, discretion and confidentiality
• Build strong working relationships across global communications teams
• Set an example of desired behaviour in line with BMG values, and helps to shape a culture of diversity, equity and inclusion, where people want to work
• Behave in accordance with the BMG’s policies and Code of Ethics and standards

Financial & Resource Coordination

• Collaborate on budget development and long-range planning
• Budget tracking, purchase processes and resource planning for the communications function
• Assist with vendor management, agency coordination and operational administration where required
• Support governance processes, approvals and internal reporting requirements

Role qualifications and skills:

• Experience in a business management, chief of staff, operations support role within a matrixed organisation managing projects, reporting cycles, budgets and operational processes
• Experience working with senior leaders
• Strong organisational and project management skills
• Excellent written and verbal communication skills
• Budget management
• Strong stakeholder management and influencing capability
• Proficiency in Microsoft Office and collaboration tools (Monday Boards)
• Media, publishing or entertainment industry experience advantageous
• Strong analytical and problem-solving skills
• Ability to work under pressure and manage multiple priorities effectively
• Collaborative team player with high integrity and a delivery mindset
• Strong ability to navigate ambiguity, manage competing priorities and multiple deadlines, and deliver best-of-breed outcomes at pace
• Educated to degree level or equivalent
• Business fluent in English; German or additional languages are a plus

We are a media business focused on creating content that matters to millions of people across Europe. Our offering extends from print and online publishing to audio broadcasting and entertainment, alongside investments in other media related sectors. With more than 500 million copies sold each year, we are one of Europe’s largest Publishers. From women’s and celebrities’ magazines to TV listings to food and special interest, we own some of the most popular publishing brands in Germany, UK, Poland and France – both digital and print. But not only that. Reaching over 61 million listeners weekly, we operate over 150 radio and podcast brands in nine countries, spanning the UK, Ireland, Poland, Slovakia, Denmark, Sweden, Finland, Norway and Portugal. Family-owned in the 5th generation, Bauer Media focuses on the long-term, with a consumer-first mindset that guides us across our diverse portfolio. Our workforce of 12,000 shares a common purpose: to deliver content and services that enrich people‘s everyday lives.

We want to inspire not only our customers, we also want to inspire our colleagues. How? By giving you the opportunity to take on responsibility and by offering you a long-term perspective.

You can also benefit from our attractive offers:

• Individual solutions for the flexible organisation of working hours and location
• Targeted and individual training for your professional and personal development
• A central location in Hamburg's city centre with good transport options (bus & train)
• Subsidy for Deutschlandticket & bike leasing
• Effective health management (e.g. health week, free sports programmes & Wellhub)
• 30 days of holiday & frequent events for employees
• Company restaurant, free magazines & various discounts via corporate benefits
• A culture in which personal responsibility, teamwork and creativity are valued and you have room for creativity and for exciting and challenging tasks

If you are looking for an independent position and would like to enrich our existing team with fresh impulses, we look forward to receiving your complete application documents.

Your contact for this position is Katrin (Ammazzalorso).

We are an international employer and equal opportunities are important to us. That's why we welcome everyone in their uniqueness, regardless of e.g. religion, gender, skin color, disability in our house.