Claude-Savvy Executive Assistant - Freelance, Remote

The Impact you’ll make

• Use Claude, including Claude Code/CLI where applicable, to summarize vendor PDFs, pitch decks, and deal flow into actionable recommendations
• Maintain and use NotebookLM as the organization's source-of-truth and knowledge base
• Refine and run existing Claude skills/workflows, implementing modest automations and agent workflows as needed

• Manage the Founder's calendar end-to-end — book, reschedule, and protect time across external meetings, recurring internal check-ins, and personal commitments that need to stay blocked
• Batch and buffer back-to-back external calls so there's breathing room between them
• Proactively flag scheduling conflicts before they happen
• Coordinate fellowship and cohort logistics across time zones, including stacking Asia-region calls

• Triage inbox daily; handle or draft responses to routine requests, and route (not relay) items that belong with someone else on the team
• Track open threads waiting on a decision from the Founder specifically, and surface them as a short daily list rather than forwarding full threads
• Draft follow-up emails after every external meeting within 24–48 hours, in the Founder's voice
• Maintain a running contact log — who was met, when, what was discussed, and what's next — and track open loops until they're actually closed

• Prep brief pre-meeting notes (who, context, ask) ahead of external calls
• Process meeting recordings/transcripts into action items for recurring internal meetings
• Keep a running list of commitments made in meetings so they get tracked and followed through
• Run exit interviews and summarize feedback, surfacing clear recommendations
• Track registrations/RSVPs for public-facing events and flag capacity or logistics issues early
• Support the fellows/cohort pipeline — kickoff scheduling, applicant follow-up, and onboarding logistics

• Handle ad-hoc admin tasks: research, document prep, and presentations
• Manage expense submission reminders and other recurring admin deadlines
• Monitor comments on active planning documents and ensure they're addressed or routed appropriately

Skills, Knowledge and Expertise

• Proficiency with Claude AI, including Claude Code/CLI, sufficient to triage information and operate within existing AI workflows without constant hand-holding
• 2+ years of experience as an EA, coordinator, or ops support professional
• Comfortable managing a high-volume, fast-moving calendar (10+ meetings/day is normal in this role)
• Strong, warm written communication skills — able to draft emails convincingly in someone else's voice
• Sound judgment handling sensitive threads (compensation, HR, contracts) — knows what needs to go to the Founder directly versus what can be routed elsewhere

• Technical:
  • Fluency operating inside Claude and Claude Code/CLI as daily working tools, not just occasional use
  • Comfort with NotebookLM, Google Workspace (Gmail, Calendar, Drive), and command-line access as needed
  • Familiarity with (or fast willingness to learn) Zoom, basic project trackers, and standard outreach/CRM support tools
  • Ability to build light automations or agent workflows to remove repetitive manual steps
    
    
• Soft Skills:
  • Proactive, second-order thinking — you anticipate the next step before being asked
  • High discretion and judgment with confidential or sensitive information
  • Detail-oriented enough to track dozens of open follow-ups without dropping any
  • Warm, relationship-minded communication style that reflects well on the person you're representing

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You genuinely enjoy being the operational nerve center behind someone else's day
• You already think in Claude/AI-assisted workflows — summarizing, triaging, and automating is second nature, not a stretch
• You thrive on a high-volume, fast-moving calendar and don't get rattled by 10+ meetings in a day
• You have excellent judgment about what's urgent, what's sensitive, and what can wait
• A bonus if you're drawn to or already familiar with nonprofit, ministry, or cross-cultural/international work

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 9 - 6 US Timezone

• $7 per hour
• No benefits package included

Benefits