Client Communication & Recruiting Coordinator

Client Communication & Recruiting Coordinator – Remote

We are looking for an exceptionally organized and professional Client Communication & Recruiting Coordinator to help manage communication between our recruiting team and our clients.

This is not simply an administrative assistant position.

The person in this role will become a central point of coordination for client emails, candidate submissions, interview requests, follow-ups, open positions, and day-to-day recruiting communication.

We are looking for someone who communicates professionally, takes ownership, follows up without being reminded, and makes sure nothing falls through the cracks.

What You’ll Be Responsible For

• Monitor and manage incoming client emails
• Respond professionally to routine client communications
• Keep track of unanswered emails and outstanding client requests
• Follow up with clients regarding submitted candidates
• Request interview feedback and hiring updates
• Coordinate candidate interviews between clients and recruiters
• Track active job openings and recruiting priorities
• Communicate new client requirements to the appropriate recruiter
• Make sure recruiters receive important client feedback quickly
• Prepare candidate submission emails and other client-facing communication
• Follow up regarding recruiting agreements and required documentation
• Maintain organized records of client conversations and next steps
• Escalate important negotiations, problems, or sensitive communications to management
• Participate in morning and end-of-day operational check-ins
• Help management identify positions or clients requiring immediate attention

You May Also Help With

• Preparing client follow-up emails
• Updating recruiting trackers
• Organizing candidate submissions
• Scheduling meetings
• Tracking interviews
• Maintaining client information
• Coordinating with multiple recruiters
• Identifying communication gaps before they become problems

What We’re Looking For

• Excellent written and spoken English
• Strong professional email-writing skills
• Extremely organized and detail-oriented
• Strong judgment when communicating with clients
• Comfortable communicating with executives, hiring managers, recruiters, and candidates
• Ability to manage a busy inbox without missing important messages
• Strong follow-up skills
• Ability to prioritize urgent versus non-urgent requests
• Reliable computer and stable high-speed internet connection
• Ability to work independently and take ownership of responsibilities
• Comfortable working in a fast-moving environment where priorities can change throughout the day

Previous experience in recruiting, staffing, customer success, account management, executive assistance, sales coordination, or client communication is strongly preferred.

Work Environment

• Fully remote
• Full-time position
• High level of responsibility and trust
• Direct communication with company leadership
• Opportunity to grow into a larger recruiting operations or client management position

Compensation

Competitive compensation based on experience, with opportunities for additional performance-based incentives.

We are specifically looking for someone who sees an unanswered email, pending interview, or client request and takes ownership of getting it resolved rather than waiting to be told what to do.

To Apply:

Please submit your resume along with a short introduction explaining your experience managing clients, emails, recruiting operations, or professional business communication.