Client Take-on Administrator/Senior Administrator

Key Responsibilities

• Prepare client/matter files and open the new matter through the on-boarding software (Intapp)
• Check relevant databases to ascertain whether a potential client is an existing client or whether there are any identified screening risks present
• Undertake media searches, appropriate checks, and prepare internal and external documentation as applicable including the preparation of high risk/Pep applications where applicable
• Liaise with clients/internal stakeholders as appropriate
• Prioritise and track the receipt of CDD documentation, matter opening and obtain progress updates from the client or fee earner on a regular basis
• In consultation with the relevant fee earner agree approach to obtaining additional information as necessary
• Support junior members of staff in formulating CDD requests and understanding complex structures
• Liaise with members of the Compliance team as required for guidance and advice.
• Escalate any issues/risks arising promptly to the fee earner, group partner or Compliance team where appropriate
• Ensure an awareness and understanding of Regulatory requirements in the relevant jurisdictions in which we operate, particularly BVI & Cayman

More about you

• Educated to A-level or equivalent standard
• Ideally have completed or be looking to undertake a relevant ICA qualification

• Previous experience within a CDD/Client Take-on role is preferred
• Prior experience in a professional/financial services environment
• A good understanding of company, trust, and fund structures is desirable
• Ideally have previous exposure to a compliance or legal environment
• Good technical knowledge with a willingness to develop an understanding of AML legislation
• Competent systems and IT user
• Strong prioritisation, time management and the ability to work under pressure

Competencies

• Good interpersonal skills are required to develop close working relationships with colleagues and clients.
• An eye for detail
• Flexibility, energy, and enthusiasm
• A solution driven attitude to problems
• Good organisational skills and the ability to work methodically and accurately
• A team player approach oriented

• Adhere to all policies, procedures and regulations including those around anti-money laundering, terrorist financing and proliferation financing
• Have a willingness to continually develop your skills and knowledge
• Act in accordance with our values and core behaviours
• Be flexible as occasionally you may be asked to work beyond your contracted hours to support urgent transactional work