Co-Director, CoE Protected Health Information

Position Title: Co-Director, Center of Excellence for Protected Health Information (CoE-PHI)

Reports To: Project Director, CoE-PHI

Employee Status: Full Time, Exempt

Location/Office: We strongly prefer candidates who are able to work out of our New York City office location (505 Eighth Avenue, New York, NY 10018). We have a hybrid schedule of working 2 days in the office and 3 days remote. We are also open to candidates based elsewhere in the United States.

General Statement of Responsibilities

The Co-Director, CoE-PHI works under the direction of the Project Director of the CoE-PHI to manage day-to-day implementation of the SAMHSA-funded Center of Excellence for Protected Health Information (CoE-PHI). The CoE-PHI is a national training and technical assistance (TTA) center that improves understanding and application of federal privacy laws (e.g., HIPAA, 42 CFR Part 2, and FERPA) as they apply to the provision of behavioral health and substance use treatment services among health professionals and administrators, state and municipal agencies, school based professionals, and patients and families. The role supports the project team in advancing achievement of project goals and deliverables – including the design, implementation, and continuous improvement of audience-specific training and technical assistance (TA), and serves as a key member of project leadership, acting on behalf of the Project Director as delegated.

Major Tasks and Responsibilities (include, but are not limited to):

• Under the direction of the CoE-PHI Project Director, manage the day-to-day implementation of CoE-PHI activities, translating project goals and priorities into implementation plans, timelines, and deliverables.
• Manage the delivery of training and TA to project audience groups, including health professionals and administrators, state and municipal agencies (e.g., State Opioid Treatment Authorities), school professionals, and patients, families, and communities, ensuring content is audience-appropriate, culturally relevant, written in plain language, actionable, and responsive to known disparities within audience groups.
• Collaborate with partners and audience groups, maintaining regular communication and coordinating proactive and on-demand TA (virtual and in-person) that addresses their specific context, needs, and organization type.
• Apply implementation science and continuous quality improvement approaches to assess progress and adapt project strategies.
• Build and maintain strong relationships with the project funder (SAMHSA), Advisory Group member organizations, other federal agencies, federally funded training and technical assistance centers, state and national partners, consultants, and stakeholders.
• Collaborate with evaluation staff to oversee data collection and reporting processes, and use data and feedback to continuously improve TA and training strategies.
• Collaborate with communications staff to support project communications, including the CoE-PHI website and national dissemination of project resources, webinars, and findings.
• Collaborate with subject matter experts and curriculum staff to oversee the development of training content and project resources, including eLearning modules, brief video-learning, and information briefs tailored for specific audience groups.
• Supervise and oversee project staff and consultants as delegated, providing guidance, support, and performance feedback.
• Develop and monitor project workplans, timelines, milestones, and deliverables; proactively flag implementation challenges and areas needing additional support.
• Support all reporting to the project funder (SAMHSA), including ongoing data submission, monthly programmatic updates, and annual reports.
• Plan, facilitate, and document internal and external meetings; plan events for project partners and presentations at conferences and other national events; contribute to reports, presentations, briefs, and success stories, documenting outcomes and lessons learned.
• Oversee documentation of all activities in the project management database, ensuring quality and completeness of data for project monitoring and improvement, and funder reporting.
• Support the Project Director in preparing for funder meetings, national partner engagement, and other strategic activities; represent CAI at state and national meetings and conferences as appropriate; and serve as acting lead for the project in the Project Director's absence.
• Support budget monitoring and consultant/partner coordination; contribute to broader portfolio growth, including partnership and proposal development.
• Perform other duties as assigned to support project and organizational priorities

Qualifications

• Master's degree preferred but not required, in related field including behavioral health, public health, or public policy/administration, and/or equivalent professional experience.
• Knowledge of, and/or willingness to learn about, federal health privacy laws (e.g., HIPAA, 42 CFR Part 2, FERPA) as they apply to behavioral health and substance use treatment information.
• Knowledge of behavioral health and substance use treatment systems of care and service-delivery.
• At least three years of experience managing a program/project team or technical assistance initiative.
• Demonstrated experience managing public health, behavioral health, health care, TA, or health systems improvement initiatives.
• Applied experience designing and/or delivering training and/or technical assistance, contextualized for specific audiences, and facilitating multidisciplinary or stakeholder groups.
• Strong project management skills and facilitation, presentation, and written/oral communication skills.
• Ability to work respectfully and productively with multi-disciplinary teams to achieve project objectives.
• Ability to establish rapport and work productively and sensitively with diverse stakeholders, community members, and partners.
• Ability to identify and leverage existing resources to support the achievement of initiative objectives.
• Ability to work independently, exercise sound judgment, and know when to escalate issues to leadership.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, etc.) and virtual TA/collaboration platforms.
• Team player and self-starter.
• The position requires occasional travel (approximately 5%, or 3-4 times per year).

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Co-Director’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Co-Director’s job.

While performing the Co-Director’s responsibilities, the employee is required to talk and hear. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision.

This job description is intended to convey information essential to understanding the scope of the Co-Director’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.

COMPENSATION:

The salary range for this position is $85,000 - $98,000, depending on experience.

CAI offers the following benefits:

• Medical, dental, and vision insurance
• Employee Assistance Program
• Flexible Spending Account
• Dependent Care Account
• Transit Reimbursement Account
• Life insurance - company sponsored up to $50,000
• Short- and long-term disability insurance
• Retirement plan after 3 months of employment
• Semi-monthly payroll (the 15th and last day of each month)
• Flexible and hybrid work schedules
• Ability to work fully remotely up to 3 weeks each calendar year
• Annual vacation and leave benefits:
  • 11 holidays
  • 2 floating holidays
  • 12 sick days
  • 15 vacation days per year for this role, increasing after 4 years of service
  • 1 cancer screening day
  • Bereavement leave
  • Jury duty leave

CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.