Consortia Project Management- Intern

About AESGP

AESGP, the Association of the European Self-Care Industry, represents manufacturers of non-prescription medicines, food supplements and self-care medical devices in Europe. Based in Brussels, it brings together national associations and self-care companies, and works with EU institutions, agencies and healthcare professionals.

Alongside its advocacy work, AESGP runs industry consortia in which member companies pool resources on shared needs, such as generating data or commissioning studies from external contractors. The consortia team currently manages 5 projects, each with its own members, budget, contractors and deadlines.

The role

We are looking for a Consortia Project Management Intern for a 6-month internship. You will report to the Consortia Project Manager and help keep parallel consortium projects organised, on time and within budget.

You will be the team's anchor for follow-up: budgets, action points, deadlines and the flow of documents between members and contractors. It is a hands-on role with direct exposure to EU industry cooperation, contractor management and the self-care sector.

Key responsibilities

Project and financial tracking

• Keep project timelines and trackers up to date across all consortia.
• Maintain the financial overview and budget tables for each project, so the team always knows the remaining funds per consortium.
• Track deadlines and send timely reminders to members for comments, votes and data submissions.

Meetings and follow-up

• Prepare and distribute meeting agendas; take notes during meetings.
• Draft and circulate minutes and action points after each meeting.
• Maintain a consolidated log of completed and pending action points across all projects, and follow up on open items.

Contractor management

• Update Requests for Proposals (RfPs) to reflect consortium needs and send them to providers.
• Review contractors' proposals and prepare concise comparative overviews, so members can choose the right contractor.
• Coordinate the review of contractors' reports: circulate them to members, collect comments, and return a consolidated set to the contractor.

Data handling and member support

• Screen consortium data for personal information before it is shared with contractors or members.
• Onboard late-joining members: handle the email exchange, explain how the consortia work, and answer their practical questions.

Your profile

Required

• Recent graduate or final-year student in pharmacy, chemicals, toxicology, environment science, business administration, project management or a related field.
• Highly organised, with a strong eye for detail and follow-through.
• Comfortable with numbers: confident in Excel for budget tracking (formulas, pivot tables).
• Excellent written and spoken English; able to summarise long technical documents clearly.
• Proactive and reliable; able to juggle several projects and deadlines at once.
• Discreet with confidential information; basic awareness of GDPR and personal data.
• Eligible for a CIP in Brussels. The CIP is a post-study traineeship, so it is not part of a university curriculum.

Nice to have

• Interest in the pharmaceutical, healthcare or self-care sector.
• Studies or coursework in ecotoxicology or environmental sciences.
• Previous experience in an association, project office or EU-facing organisation.
• Familiarity with project management or collaboration tools, such as MS Teams, SharePoint.

What we offer

• A 6-month full-time internship under a Convention d'Immersion Professionnelle (CIP), with a training plan validated by Bruxelles Formation.
• A monthly allowance in line with Belgian CIP rules, which set a minimum based on the intern's age, plus meal vouchers.
• Hands-on experience of multi-stakeholder project management in an EU trade association.
• Close mentoring by the Consortia Project Manager and exposure to member companies and expert contractors.
• A friendly, international team based in central Brussels, with hybrid working after onboarding.

Start date: As soon as possible

How to apply

Send your CV and a short motivation letter (max. 1 page) in English to info@aesgp.eu, with the subject line "Consortia PM Intern – [Your name]".

Applications are reviewed on a rolling basis until the position is filled, as we aim to start as soon as possible. Only shortlisted candidates will be contacted.

AESGP is an equal-opportunity organisation and welcomes applications from all qualified candidates. Personal data received in applications is processed solely for recruitment, in line with GDPR.