Construction Admin Assistant (w/ Australian Experience)
- Salary
- ₱30K–₱45K/mo
- Hiring from
- Probably Worldwide
- Work type
- Remote
- Posted
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Job Description
This is a remote position.
About the Role
We’re looking for an organised, reliable and proactive Administration Assistant to support the day-to-day operations of an Australian construction company.
The ideal candidate will have at least one year of Australian work experience, strong administrative skills, good communication skills and a high level of attention to detail.
Construction industry experience would be a bonus, but it’s not essential. We’re happy to consider candidates from other industries who have the right skills, attitude and willingness to learn.
Key Responsibilities
• Provide general administrative and operational support to the team.
• Manage emails, phone enquiries, data entry and document filing.
• Prepare, update and maintain spreadsheets, reports and company records.
• Assist with preparing quotes, invoices, purchase orders and other administrative documents.
• Maintain project documentation and keep records organised and up to date.
• Assist with scheduling meetings, appointments and follow-ups.
• Liaise with clients, suppliers, subcontractors and internal team members as required.
• Follow up on outstanding paperwork, approvals and requests.
• Assist with general office coordination and other administrative tasks as required.
Requirements
Essential requirements:
• Minimum one year of Australian work experience in an administrative, office support or similar role.
• Strong written and verbal English communication skills.
• Good knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• A proactive attitude, willingness to learn and ability to work independently.
• A professional approach when dealing with clients and other stakeholders.
• Self-organised, dependable and able to work independently with minimal supervision.
• Strong work ethic, accountability and a willingness to go the extra mile when needed.
• Good time management skills and the ability to prioritise tasks and meet deadlines.
• Takes initiative, follows through on tasks and communicates proactively.
Desirable but not essential:
• Previous experience in the construction industry is not must but a bonus.
• Experience with accounting, invoicing or project management software.
• Exposure to purchase orders, variations, work orders or supplier coordination.
