Real Estate Sales Admin Assistant

Job Description This is a remote position. We are seeking an enthusiastic, high-energy, and detail-oriented Assistant to join our dynamic real estate team in a unique split role. In this position, you will divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead . The ideal candidate possesses a vibrant, "bubbly" personality, thrives in a fast-paced environment, and can seamlessly switch gears between lead generation support and administrative operations. Requirements RESPONSIBILITIES Supporting the Business Development Manager (BDM): Lead Management: Assist with CRM data entry, updating client profiles, and tracking pipeline stages. Outreach Support: Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients. Marketing Coordination: Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database. Supporting the Operations Lead: Calendar & Email Management: Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks. Administrative Support: Prepare real estate documentation, coordinate meeting agendas, and handle general data entry. Client Relations: Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors. Key Requirements & Qualifications Experience: Previous experience as a Virtual Assistant, preferably within the Real Estate industry (Property Management or Sales support is a major plus). Personality Fit: An exceptionally energetic, positive, and bubbly personality with a "can-do" attitude. Communication: Stellar verbal and written English communication skills. Tech Savvy: Familiarity with real estate CRMs (e.g., Rex, PropertyMe , Vault, or similar), Project Management tools (Asana, Trello), and the Google Workspace / Microsoft 365 suite. Task Management: Strong organizational skills with the ability to manage competing priorities from two different managers. What We Offer A supportive, vibrant, and collaborative team culture. 100% remote working arrangement. Standard business hours (to be aligned with the client's timezone ). 15 days holiday per year. Competitive company perks.