Contract and Grant Administrator I — Contract & Grant/Sponsored Pgms Admin I

Working/Functional Title

Contract and Grant Administrator I

Position Summary

Join MSU’s Contract and Grant Administration (CGA) team and help support the University’s research mission! As part of CGA’s Cash Management Group, you’ll help manage the financial lifecycle of sponsored projects, including sponsor reimbursement, financial reporting, and award closeout, while partnering with colleagues across MSU.

The Contract and Grant Administrator I supports the post-award financial administration of an assigned portfolio of sponsored programs, with a focus on direct, federal letter of credit awards. Working under the guidance and oversight of CGA management, the position performs financial reporting, reimbursement, reconciliation, and award closeout activities in accordance with established sponsor and university requirements.

The position reviews award terms and financial activity, prepares sponsor financial reports and reimbursement requests, monitors reporting deadlines and award balances, assists with identifying and resolving financial discrepancies, and completes required financial documentation throughout the life of an award. The position works with awards that may have varying reporting and reimbursement requirements, including partnership and multi-organizational awards.

The Contract and Grant Administrator I position works with faculty, departmental administrators, sponsors, and university partners to address routine financial reporting and reimbursement matters and provide information regarding established sponsor requirements and university procedures. The position also participates in process improvement initiatives, system testing, training, and other special projects.

Work Modality

This position is "remote-friendly" within Michigan, with the expectation of a regular on-campus presence. This is typically referred to as "Hybrid", with the flexibility of regular remote work mixed with in-office work as mutually agreed upon with the supervisor.

Salary Expectations

Salary is commensurate with experience.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration with course work in Business Law and Accounting; up to one year of related and progressively more responsible or expansive work experience in Accounting; or an equivalent combination of education and experience.

For consideration under this posting, a candidate must either (i) be a U.S. citizen, permanent resident, refugee, or asylee, OR (ii) must hold citizenship that does not disqualify him or her from eligibility to work with the export controlled data and/or technology essential to performance of position responsibilities, OR (iii) must possess citizenship and all other attributes established by Federal regulation to qualify for an exception to export control access prohibitions otherwise precluding the performance of position responsibilities.

Desired Qualifications

• Ability to prepare and submit reimbursement requests and financial reports.
• Demonstrated proficiency with Microsoft Office applications, particularly Excel.
• Ability to review expenditures against award terms and restrictions and interpret terms and conditions.
• Experience with sponsored program accounting, financial reporting, invoicing, draws, or account reconciliation.
• Experience working with federal funds in a business, governmental, nonprofit, or university/academic environment.
• Good to excellent writing and communication skills.
• Ability to think creatively, work independently, handle multiple tasks simultaneously, establish priorities, and manage deadlines in a professional manner.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

To be considered for this position, your application must include all of the following:

1. Cover Letter
2. Resume
3. Three Professional References

Applications that do not include all required materials will not be considered.

Work Hours

STANDARD 8-5

Website

https://www.cga.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends November 3, 2026, 11:55 PM