Conveyancing Admin

The Conveyancing Legal Assistant will support file handlers and conveyancers by preparing and reviewing legal documents, drafting client and agent correspondence, and ensuring files progress according to strict checklists and timelines. This role requires strong written English, confidence with Microsoft Word templates, and prior Australian legal/document experience. TriConvey training will be provided; candidates must work AEST business hours to overlap with file handlers. Key responsibilities Draft, proofread, and format legal letters, client/agent correspondence, and settlement documents using precedents and templates in Microsoft Word. Prepare and collate documents for execution and lodgement, ensuring accuracy and completeness for signing and settlement. Follow structured file management processes, checklists, and quality-control steps precisely. Liaise professionally with clients, real estate agents, lenders, and internal file handlers during AEST hours. Maintain strict confidentiality of client, financial, and identity data. Learn and use cloud-based matter-management systems (TriConvey) and support PEXA/electronic settlement workflows where applicable. Flag issues promptly and escalate according to procedure. Nice to Have: Experience on the TriConvey platform. Australian conveyancing experience, Victorian especially. Familiarity with Australian property and conveyancing terminology, e.g. Section 32 vendor statements, Section 27 (release of deposit), discharge of mortgage, transfer of land, settlement adjustments, GST treatment. Exposure to PEXA or electronic settlement workflows. Prior experience drafting agent and client correspondence. Technical Requirements: Equipment is self-provided Computer: RAM: 8GB CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest) HDD/SDD: 512 GB Operating System: Windows 11 Home or Pro Accessories: Power Backup: Powestation, Powerbank, UPS, etc. Extra Display: Secondary/External Monitor Audio & Video: Noise-Cancelling Headset + Web Cam Internet: Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads. Contractor Perks & Rewards: 20 Paid Time Off Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract). Annual Trip – connect with the broader Wingman community in person. Dedicated Support Contact (CSM) – someone to help you succeed and stay connected. Access to a Network – collaborate with fellow contractors and onshore specialists. Opportunities to Upskill – optional sessions, peer learning, and developmental pathways. More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads. High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments. Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes. Advisory Support – HR, Tax, and setup guidance available to make contracting seamless. 100% Work-From-Home Contracts – all engagements designed for remote delivery. Pre-engagement requirements for Independent Contractors: BIR as you are a contractor (Required to submit any contributions required by the government.) NBI or Police Clearance Any Government-issued ID Benefits : Company events Opportunities for promotion Promotion to permanent employee Work from home NOTE: If you think you got the skills and experience we are looking for but short on technical requirements, don’t hesitate to reach out to us to discuss the matter — Only qualified candidates will be invited for an interview.