Coordinator, Business Operations - Leadership Support

Summary

The Department of Medicine is seeking a talented Coordinator, Business Operations to provide comprehensive administrative support to division leadership across multiple divisions within the Department of Medicine. The role serves as a key coordinator for leadership activities, meetings, communications, and annual division events. The coordinator works collaboratively with faculty, staff, and departmental leadership to ensure efficient operations and successful execution of divisional priorities and initiatives.

This role is eligible for a hybrid work arrangement.

Job Duties

Leadership Support
• Provides administrative and operational support to Division Chiefs and division leadership across multiple divisions.
• Manages calendars, coordinate meetings, and prepare agendas, presentations, reports, and meeting materials.
• Drafts and distribute leadership communications, announcements, and correspondence.
• Tracks action items and support implementation of divisional priorities and special projects.

Event and Meeting Management
• Leads planning and execution of annual division retreats, faculty meetings, recognition events, and other division-sponsored programs.
• Coordinates event logistics, including scheduling, venues, catering, registration, materials, and attendee communications.
• Develops event timelines and ensure successful execution of divisional activities and special events.

Administrative Operations
• Assists with development and distribution of divisional communications, newsletters, and presentations.
• Maintains and update division websites, faculty profiles, and program information.
• Coordinates travel arrangements, expense reimbursements, purchasing requests, and other administrative processes.
• Performs other duties and special projects as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.