Deal Processing & Administrative Coordinator

Deal Processing & Administrative Coordinator

About the Role

We are seeking an organized, detail-oriented Deal Processing & Administrative Coordinator to manage sales documentation, financing paperwork, and administrative operations.

This role involves processing deal files, communicating with banks and lenders, managing electronic contracts, and ensuring transactions move smoothly from sale to funding and delivery.

Key Responsibilities

Deal Processing & Documentation

• Process sales paperwork and maintain accurate deal files.
• Review customer information, financing documents, and contract details for accuracy and completeness.
• Prepare and send electronic contracts for customer signatures.
• Track outstanding documents and follow up to complete transactions.
• Maintain organized digital records of active and completed deals.

Financing & Lender Communication

• Communicate with banks and financing institutions regarding deal approvals and funding.
• Submit required documents and follow up on outstanding lender requirements.
• Track funding status and resolve documentation issues to prevent delays.
• Coordinate with sales representatives to ensure financing paperwork is completed correctly.

Delivery Coordination

• Coordinate with internal staff to confirm readiness and delivery schedules.
• Ensure financing approvals, contracts, and required paperwork are completed before delivery.
• Provide updates on deal status and outstanding requirements.

Qualifications & Requirements

• Excellent English communication skills, both written and verbal, with the ability to communicate professionally with US-based banks, lenders, and customers.
• Previous experience in administrative coordination, deal processing, finance support, or back-office operations is preferred.
• Strong attention to detail when reviewing financial figures, contracts, and customer documentation.
• Ability to manage multiple transactions, prioritize tasks, and follow up consistently.
• Comfortable using CRM systems, document management platforms, and electronic signature tools.
• Proficiency with Microsoft Office or Google Workspace.
• Automotive dealership, auto financing, lending, or loan processing experience is a plus.
• Reliable, organized, and capable of working independently in a remote environment.