Director of Convening Operations

Lead end-to-end planning and execution of two-day in-person Convenings held once per semester for all partner schools, serving as the primary driver and project manager;

Create and manage detailed project plans, show flows, and operating processes to coordinate contributors, vendors, space, catering, rentals, programming, etc., ensuring readiness across all event components;

Coordinate multiple learning tracks for 100+ participants including network leaders, school leaders, teachers, and data and technology teams within the Convenings;

Ensure seamless event logistics, participant communications, materials, and on-site execution, anticipating needs and creating an excellent experience for all participants;

Organize monthly virtual gatherings and webinars for partners, managing scheduling, invitations, session logistics, and participant materials;

Own the planning and operational execution of thought leadership events and webinars for NYC Department of Education audiences;

Lead the planning and logistics associated with the Program Implementation Team’s onsite coaching visits and meetings;

Manage invitations, prework, learning materials, and branded items for coaching visits, meetings, and other program activities;

Maintain clear schedules, processes, and communications so internal teams and partners understand expectations, deadlines, and next steps.

Oversee the preparation and packaging of AI curriculum, playbooks, guides, and other partner-facing resources, ensuring clear formatting, consistent presentation, and readiness for digital and/or physical distribution;

Organize digital resources so partners can easily locate and use materials;

Manage printing, assembly, and distribution of physical resources.

Bachelor’s degree, required, advanced degree preferred;

6+ years of experience in operations and large-scale event management, required;

Experience in events and operations in K–12 education highly preferred; candidates with substantial event and operations experience in other settings will also be considered;

Demonstrated success leading large-scale, complex events for more than 100 participants, including creating show flows, project plans, and repeatable processes;

Superb operational, organizational, and project-management skills, with exceptional attention to detail, strong follow-through, and the ability to manage multiple priorities and meet tight deadlines;

Strong communication and collaboration skills, with the ability to keep colleagues, partners, and participants informed and prepared;

Ability to produce polished, well-organized written materials, coordinating the work of multiple stakeholders to create;

Ability to navigate complexity and ambiguity;

Excellent written and verbal communication skills;

Resourcefulness and sound judgment in resolving logistical challenges and adapting plans while maintaining a high-quality participant experience;

Start-up mindset: demonstrated flexibility, creativity, and a solutions-oriented approach, ready to build something from the ground up;

Ability to stay up-to-date on AI as it evolves and to use data to inform decisions and improvements;

Deep commitment to DREAM’s mission, values, and graduate vision, with a strong belief in the power of families as partners and leaders.