Event Coordinator

Industry: Luxury Events & Experiential Marketing

Location: Dubai, UAE

Work Arrangement: Hybrid (Remote Coordination + On-Site Event Attendance)

Contract Duration: 6 Months, with the possibility of transitioning into a permanent full-time position based on performance and business requirements

Experience: Minimum 2 Years in the UAE Events Industry

BARG Events is a Dubai-based luxury event management agency specializing in bespoke corporate events, brand experiences, exhibitions and experiential marketing. We bring creative concepts to life through innovative thinking, meticulous planning and seamless execution.

We are seeking a highly organized, proactive and resourceful Event Project & Account Coordinator with a refined sense of luxury and exceptional attention to detail to join our growing team on an initial six-month contract, with the potential to transition into a permanent full-time role.

The ideal candidate has in-depth knowledge of the UAE events industry, strong supplier relationships, excellent client management skills and the ability to independently coordinate multiple projects from planning through execution.

We are looking for someone who understands the expectations of luxury clientele, appreciates elevated aesthetics and premium experiences, and knows how to maintain impeccable standards across every client interaction and event touchpoint.

This is a hybrid position, offering the flexibility to manage daily coordination remotely while requiring physical attendance at client meetings, supplier visits, venue inspections, event setups and live events as needed.

Event Planning & Project Coordination

· Coordinate all stages of event planning, from initial concept development through production and execution.

· Develop and maintain event timelines, task lists, production schedules and operational checklists.

· Ensure all event elements are delivered according to approved concepts, budgets, specifications and deadlines.

· Coordinate with internal creative teams, production partners, venues and external suppliers.

· Manage event logistics, including transportation, installation, dismantling and operational requirements.

· Attend site visits, rehearsals, event setups and live events to oversee execution and quality standards.

· Ensure every event element reflects the premium positioning and aesthetic standards of BARG Events.

Supplier Sourcing & Management

· Source, evaluate and negotiate with UAE-based suppliers, vendors and service providers.

· Maintain an extensive and updated supplier database covering event production, fabrication, printing, AV, entertainment, catering, furniture, décor and logistics.

· Obtain and compare competitive quotations while maintaining high-quality standards.

· Negotiate favorable pricing, terms and delivery schedules.

· Follow up with suppliers to ensure accuracy, quality and timely delivery.

· Identify alternative suppliers and solutions when faced with budget limitations or unexpected challenges.

· Assess suppliers not only on cost and reliability but also on craftsmanship, finishing quality and suitability for luxury events.

Client & Account Management

· Act as a key point of contact for clients throughout the planning and execution process.

· Maintain polished, professional and responsive communication with clients, suppliers and internal teams.

· Coordinate client meetings, prepare meeting notes and follow up on action points.

· Manage client feedback, revisions, approvals and changing requirements.

· Assist with guest list coordination, RSVP tracking, invitations and guest communications when required.

· Build and maintain strong, long-term client and supplier relationships.

· Deliver a premium client experience through discretion, professionalism and attention to detail.

Budget & Administrative Coordination

· Prepare quotation comparisons, cost breakdowns and project budget trackers.

· Monitor expenses and supplier commitments to support budget control.

· Organize project documentation, supplier agreements, approvals and production specifications.

· Coordinate administrative requirements, including venue documentation, permits and event-related approvals where applicable.

· Provide regular project progress updates and highlight potential delays or risks.

On-Site Execution & Crisis Management

· Supervise suppliers and coordinate event setup to ensure all elements meet approved standards.

· Anticipate operational challenges and proactively implement solutions.

· Respond quickly and effectively to last-minute changes, unexpected issues and time-sensitive situations.

· Maintain composure and sound judgment under pressure.

· Ensure smooth communication between clients, suppliers and the event team throughout execution.

· Oversee finishing details, presentation and overall event readiness to ensure a seamless luxury experience.

· Minimum 2 years of relevant experience in the UAE events industry, preferably in corporate events, luxury events, exhibitions or experiential marketing.

· Valid UAE driving licence is mandatory, with the ability to travel independently to venues, supplier meetings and event locations.

· A refined sense of luxury, strong aesthetic awareness and an understanding of premium client expectations are essential.

· Strong knowledge of UAE event suppliers, production processes, pricing and sourcing channels.

· Excellent verbal and written communication skills in English.

· Strong client relationship management, negotiation and interpersonal skills.

· Proven ability to manage multiple projects, priorities and deadlines simultaneously.

· Excellent organizational skills and meticulous attention to detail.

· Strong problem-solving and crisis management abilities.

· Proficiency in Microsoft Office, particularly Excel and PowerPoint, and familiarity with project management tools.

· Flexibility to work evenings, weekends or extended hours when required by event schedules.

· Ability to work independently and take ownership of assigned responsibilities.

We are particularly interested in candidates who demonstrate:

· Sense of Luxury: Understands sophisticated aesthetics, premium quality, exceptional service and the importance of refined presentation.

· Proactivity: Anticipates requirements and takes initiative without constant supervision.

· Resourcefulness: Finds practical, creative and cost-effective solutions to challenges.

· Accountability: Takes ownership of responsibilities and follows through on commitments.

· Communication Excellence: Builds confidence and trust with clients, suppliers and team members.

· Crisis Management: Remains calm, decisive and solution-oriented under pressure.

· Commercial Awareness: Understands budgets, negotiates effectively and recognizes opportunities to optimize costs without compromising quality.

· Attention to Detail: Maintains the high standards expected in luxury event management.

This position is offered on an initial six-month contract, with the possibility of transitioning into a permanent full-time role based on individual performance, contribution to the team and evolving business requirements.

We are looking for someone who is excited to grow alongside BARG Events, take ownership of meaningful projects and become a valuable long-term member of our team.

Interested candidates are invited to send their updated CV to letsplan@bargevents.com, along with a brief introduction highlighting why they believe they are the right candidate to join the growing team at BARG Events.

• Please also include your current location, availability, expected salary and confirmation of a valid UAE driving licence.