Event Operations Coordinator

This is a remote position.

Position Overview

Role: Part-Time 1099 Contractor

Location: Mostly remote, but will need to be in person in NYC for event dates.

Volume: 6–8 events per year, September - May.

Time Commitment: ~30–45 hours flexible remote prep per event + one 6-8-hour on-site event day.

Compensation: $2,000 – $2,500 per event

Mommy Poppins produces high-energy, family-focused community events built on a proven, repeatable model. We already have established vendor rosters, design templates, and a complete operational playbook ready to run.

We are looking for a hyper-organized, client-facing Event Operations Coordinator to own the logistics and execution. You will manage our event tracker, coordinate vendors and sponsors, handle day-of on-site execution, and keep communications running smoothly. You do not need formal event production experience; we will train you on our systems if you have outstanding attention to detail and professional polish.

There is significant opportunity for this role to expand. We are actively looking for a long-term partner who can eventually help us scale into new venues and markets.

• Own the Master Checklist: Execute the pre-production task tracker, keeping event milestones, vendor confirmations, and supply orders on track.
  

• Communications: Serve as a warm, responsive point of contact for venue hosts, vendors, sponsors, and attendees.
  

• Marketing: Help build marketing assets from established templates, communicate with social media and editorial teams, oversee the execution, and collect performance metrics to share with sponsors after the event.
  

• Vendor & Staff Scheduling: Coordinate dates and call times with our established roster of performers, day-of staff, and rental partners.
  

• Day-of Execution: Lead on-site operations on event day (overseeing setup, vendor arrivals, dealing with any issues that arise, and break-down).
  

• Methodical & Detail-Obsessed: You thrive on checklists, rarely miss a follow-up, and naturally spot operational oversights before they cause problems.
  

• Professionally Poised: You write clear, polished emails and communicate with warmth and composure in front of clients and attendees.
  

• Tech Capable: Comfortable using project management boards, making basic layout edits in Canva, and familiarity with social media marketing is a plus.
  

• Local to NYC Metro: Live in the NYC Metro Area and can be available on the 6-8 weekend days of our events.
  

1. Click the "I'm Interested" button below
   

2. Upload your resume and fill out the application details
   

3. Please fill out the Assessment questions at the bottom of the application
   

Requirements

• Operate as an independent contractor in a 100% remote work environment.
  
• Provide your own computer, phone, high-speed internet and office space.