Events Coordinator

We're a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system. We've teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design. RESPONSIBILITIES Sponsorship & Contract Management: Execute contracts and secure necessary signatures Confirm deliverables, deadlines, and logistics requirements per event Booth Logistics & Production: Define booth footprint and visual/design approach in coordination with the design team Coordinate printing and production of collateral, signage, and branded materials Determine and order booth components, including banners, monitors, and rotating content displays Set up and manage lead retrieval systems, platform-based or manual Manage attendee list adds and deletes ahead of registration cutoffs Pre-Event Coordination: Coordinate pre-event meeting scheduling and calendar holds Prepare the sales team with talking points, collateral, and briefing materials Confirm booth staffing assignments and team readiness Share secured event details with marketing for social promotion and website showcase Day-of Execution: Confirm materials, signage, and booth setup are in place on-site Serve as the real-time point of contact between sales and marketing on-site Capture and log leads, and track attendee interactions Post-Event Wrap-Up: Coordinate event debrief meetings Archive event performance data and insights for future planning ABOUT YOU 2–5 years of experience in event coordination, trade show management, or field marketing Has run the full event lifecycle — from contract execution through post-event reporting Strong project management skills with the ability to multi-task under deadline pressure Experience with contract administration and vendor coordination High attention to detail across contracts, attendee lists, and booth specs Comfortable coordinating cross-functionally with sales, marketing, and design Proactive written and verbal communicator, both internally and with vendors Familiarity with lead-retrieval or event tech platforms Basic reporting and data skills for post-event tracking NICE TO HAVE B2B event or trade show experience Experience coordinating events across multiple industries or verticals Familiarity with booth design and production workflows Comfortable working with distributed, cross-time-zone teams WHY YOU’LL LOVE IT Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform Join at a company backed by real staying power — built by a globally established immigration law firm Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it