Events Project Manager - Clinician Recruitment (Remote)

Work Schedule

• Monday–Friday, 8:00 a.m.–5:00 p.m.
• Remote position with standard business hours and sporadic travel required for conferences, recruitment events, meetings, and other business needs.

Pay Range:

Join Us in Redefining Care

At Advocate Health, we're committed to helping people live well by connecting exceptional talent with meaningful career opportunities. We are seeking a highly organized and innovative Events Project Manager - Clinician Recruitment to lead the planning, execution, and continuous improvement of talent-focused events that strengthen our employment brand and attract top talent across our organization.

As a key member of the Talent Acquisition team, you'll collaborate with recruiters, marketing professionals, site leaders, and external partners to create engaging event experiences that support hiring goals, elevate candidate engagement, and build long-term talent pipelines.

About This Opportunity

This role is responsible for leading the strategy, planning, and execution of high-impact recruiting events across local, regional, and national markets, supporting talent acquisition efforts across all Advocate Health medical service lines and business functions. The Events Project Manager - Clinician Recruitment serves as a strategic partner to Talent Acquisition, Marketing, and operational leaders, creating innovative virtual and onsite experiences that strengthen our employer brand, attract top talent, and build sustainable talent pipelines.

What You'll Do

• Plan, coordinate, and execute talent attraction events that align with organizational recruitment goals and workforce strategies.
• Plan and execute high-impact recruiting virtual and onsite events that attract top talent and support organizational hiring goals.
• Partner with Talent Acquisition teams to establish event objectives, identify target audiences, and develop innovative approaches to attract high-quality candidates.
• Develop event themes, planning timelines, and committee structures while ensuring events remain within approved budgets.
• Create and manage detailed event plans, ensuring all logistics are executed seamlessly and efficiently.
• Recruit, coordinate, and manage event volunteers, including assignment of responsibilities and onsite oversight.
• Lead all day-of-event activities, including vendor management, catering coordination, guest registration, program execution, and event troubleshooting.
• Evaluate and implement technology solutions that enhance the attendee experience and support talent pipeline development.
• Stay informed of industry and event management trends and recommend innovative approaches to improve event engagement and effectiveness.
• Develop and manage event budgets, monitor expenses, and communicate return-on-investment outcomes to leadership teams.
• Solicit vendor proposals, negotiate services, and collaborate with external partners to ensure successful event delivery.
• Track and analyze event performance metrics to measure effectiveness, identify opportunities for improvement, and support future planning efforts.
• Partner with Marketing, Brand, and site leadership teams to develop event collateral, messaging, and communications that align with organizational branding and event objectives.
• Collaborate with Social Media teams to promote events, increase awareness, and enhance candidate engagement before and after events.
• Manage event-related data collection and reporting, ensuring candidate and attendee information is accurately captured and maintained.
• Oversee event tracking systems and reporting processes to ensure data integrity, timeliness, and accuracy.
• Coordinate gift transmittals and event-related income tracking as appropriate.
• Partner with database operations teams to maintain accurate event records, reports, mailing lists, and communications.
• Participate in continuous quality improvement efforts to enhance event effectiveness, efficiency, and scalability.
• Remain informed of healthcare industry trends, workforce developments, and talent attraction best practices.

What You'll Bring

• Bachelor's degree in Human Resources, Marketing, Communications, Business Administration, Event Management, or a related field, or an equivalent combination of education and experience.
• Minimum of three (3) years of experience in talent acquisition, event management, project management, or a related field.
• Experience planning and executing large-scale events, recruitment programs, or talent attraction initiatives.
• Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Knowledge of talent acquisition best practices, sourcing strategies, and candidate engagement methodologies.
• Exceptional interpersonal, verbal, and written communication skills with the ability to interact effectively with executives, physicians, leaders, candidates, and team members at all levels.
• Proven ability to influence and collaborate with individuals and teams without direct reporting relationships.
• Strong organizational skills and attention to detail.
• Ability to work effectively in diverse environments and engage audiences with varying backgrounds, generations, cultures, and learning styles.
• Advanced proficiency with Microsoft Office Suite and other business technology applications.
• Experience utilizing event management platforms, customer relationship management (CRM) systems, and recruitment technologies.
• Ability to navigate ambiguity, establish priorities, and make sound decisions in a fast-paced environment.
• Demonstrated ability to collaborate effectively in a team-oriented setting.

Preferred

• Experience supporting talent attraction or recruitment marketing initiatives within a healthcare organization.
• Experience managing recruitment events, career fairs, physician engagement events, or community outreach programs.
• Knowledge of employment branding and candidate experience best practices.
• Experience analyzing event metrics and communicating outcomes to leadership teams.

Physical Requirements and Working Conditions

• Frequent travel is required; therefore, the incumbent may be exposed to varying weather, road, and travel conditions.
• Operates computer equipment, communication devices, and other equipment necessary to perform job responsibilities.
• Works primarily in a standard office or remote work environment.
• May be required to stand, walk, lift event materials, and support onsite event setup and execution as needed.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

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