Executive Administrative Assistant

Executive Assistant to Founder & CEO (Remote, India, US Hours)

About the role

We're looking for a sharp, proactive Executive Assistant to support a US-based founder and CEO who runs a multi-entity portfolio spanning business process outsourcing, logistics, and hospitality. You'll be the executive's right hand: protecting their time, keeping their days running smoothly, and making sure they walk into every meeting prepared. This is a fully remote role based in India, working primarily during US Eastern business hours.

What you'll do

Travel management

• Plan and book domestic and international travel (flights, hotels, ground transport, visas where needed)
• Build detailed itineraries and handle last-minute changes, cancellations, and rebookings
• Track loyalty programs, preferences, and travel expenses

Calendar management

• Own the executive's calendar across multiple businesses and time zones (US and India)
• Schedule, prioritize, and resolve conflicts between internal meetings, client calls, and personal commitments
• Build in prep time, travel buffers, and focus blocks
• Coordinate with external executives' assistants to lock in meetings quickly

Gatekeeper

• Serve as the first point of contact for calls, emails, and meeting requests
• Screen and triage incoming requests, redirect what can be handled elsewhere, and escalate only what truly needs the executive's attention
• Represent the executive professionally and with discretion to clients, partners, vendors, and staff
• Follow up on open items and hold people accountable to deadlines

Daily briefs

• Prepare a concise daily brief each morning: the day's schedule, meeting context and attendee background, priority emails, deadlines, and open action items
• Summarize key takeaways and next steps after meetings
• Maintain a running tracker of commitments and follow-ups across all businesses

What we're looking for

• 3+ years as an EA or personal assistant, ideally supporting a US-based founder, CEO, or senior leader
• Excellent written and spoken English; confident communicating with US clients and executives
• Highly organized, detail-oriented, and able to juggle competing priorities without dropping balls
• Sound judgment and complete discretion with confidential business and personal information
• Comfortable anticipating needs rather than waiting for instructions
• Strong command of Google Workspace and/or Microsoft 365, plus calendar and travel booking tools
• Reliable high-speed internet, a quiet workspace, and power backup
• Available to work US Eastern hours, with flexibility for occasional urgent requests

Nice to have

• Experience in logistics, BPO, or hospitality
• Familiarity with AI tools for summarizing, drafting, and research
• Experience managing international travel and visa processes

What we offer

• Fully remote role
• Compensation: ₹7LPA–₹10LPA per year, based on experience
• Direct exposure to a founder running multiple growing businesses
• Opportunity to grow into a Chief of Staff–style role