Executive Administrative Assistant

Executive Assistant

As an Executive Assistant supporting the Head of Capital Markets Technology, you'll play a critical role in enabling senior leadership effectiveness across a complex, fast-paced global organization. You'll serve as a strategic hub for planning, coordination, communication, and follow-through — ensuring that priorities are managed with precision and that every interaction reflects Nasdaq's high standards.

You'll thrive in this position if you're proactive, highly organized, and energized by working closely with senior leaders and diverse stakeholders across time zones and cultures.

Key Responsibilities

• Manage a complex, global calendar across multiple time zones and stakeholder groups, anticipating needs and resolving conflicts proactively.

• Coordinate meetings, re-prioritizations, and logistical activities to ensure seamless day-to-day operations.

• Support weekly, monthly, and quarterly business planning cycles, ensuring deadlines and deliverables are on track.

• Drive internal communications, including town halls and newsletters, to keep teams aligned and informed.

• Coordinate organizational reporting and ensure timely consolidation of inputs from across the business.

• Plan and execute client events, internal activities, and office visits at the Stockholm location, delivering a professional and welcoming experience.

Required Qualifications

• Proven experience in an Executive Assistant or similar senior coordination role.

• Exceptional organizational skills with the ability to manage competing priorities in a global environment.

• Strong relationship-building skills with the confidence to navigate and influence across all levels of a large organization.

• Self-driven and proactive, with a track record of taking ownership and delivering results with minimal direction.

• Clear and professional communicator, fluent in both Swedish and English.

Preferred Qualifications

• Experience supporting C-suite or senior leadership in a multinational or regulated industry.

• Exposure to global teams and cross-cultural working environments.

This position will be located in Stockholm and offers the opportunity for a hybrid work environment, with most working days expected in-office

Benefits & Rewards

We offer a competitive, well-rounded rewards package designed to support the financial, physical, and emotional well-being of our employees and their families (where applicable).

The actual pay depends on factors like your skills, experience, qualifications, and location. In addition to base pay, we offer short-term incentives (bonus or commission) and long-term incentives (equity), where applicable.

We utilize a structured job architecture and career framework to ensure growth opportunities are transparent, fair, and accessible to all employees. The pay range you see reflects the full salary band for this job level, including room for progression over time.

What We Offer

• Competitive base salary

• Annual bonus

• Annual equity grant

• Employee Stock Purchase Plan offering discounted company shares

• Pension plan

• 32 paid vacation days

• 6 additional days off per year

• Work from (almost) anywhere – up to 20 days/year

• Paid time off to volunteer

• Health insurance

• Friskvårdsbidrag/Wellness Allowance

• 24/7 mental health support for you and your family

• Global mentoring program

• Unlimited access to e-learning platforms

• Hybrid work setup

• Modern and comfortable work environment with fresh fruit, and weekly fika

For more information, visit Nasdaq Benefits & Rewards Career Page.

AI & Interviews

We welcome the use of AI for interview preparation, but during interviews we want to hear from you. Unless explicitly permitted, AI tools should not be used to provide real-time assistance during assessments or interviews.

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

We Power the Markets that Power the World

At Nasdaq, we’re proud to be the engine behind the world’s capital markets. But we don’t stop there. We build the technology that drives transparency, trust, and access—helping economies grow and people thrive. Our purpose is to advance economic progress for all. Whether you’re a client, a colleague, or part of our broader community, we’re here to move markets—and possibilities—forward.

Don’t See the Right Role? Stay Connected

Work Where and How You Thrive

Our hybrid work model, NasdaqBlend, gives you flexibility to do your best work—whether that’s from home, in the office, or a mix of both. Check the job listing or reach out to our team for role-specific details.

What Makes Nasdaq Different? Our Purpose

We’re a global team of over 8,500 innovators across 38 countries, united by a shared purpose: advancing economic progress for all. It’s not just what we do—it’s how we do it, together. Want a deeper look into our culture? Explore our Culture Book.

Your Growth Is Our Investment

We support your success through You&Q, our total rewards program that covers every dimension of life—from building wealth and growing your career to prioritizing well-being and family care.

Join the Team Advancing Economic Progress for All.