Executive Assistant

About the Role We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment. The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead. What You'll Be Supporting Business Operations ● Calendar and schedule management across multiple businesses ● Email and inbox management ● Meeting coordination and appointment scheduling ● Administrative support and document preparation ● Task management and follow-up ● Research projects and information gathering ● Internal coordination across teams and stakeholders ● Managing priorities and ensuring deadlines stay on track Client & Professional Support ● Professional email communication with clients ● Meeting preparation and follow-up ● Organising information and resources ● Supporting project and workflow administration Personal Assistance ● Personal calendar management ● Family scheduling and appointment coordination ● Travel research and booking support ● Managing personal administrative tasks ● General life organisation and planning assistance What We're Looking For (Essential Skills & Experience) Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role Excellent written and verbal English communication skills Strong organisational and time-management abilities Ability to manage multiple priorities simultaneously High attention to detail Strong problem-solving skills and initiative Comfortable working independently with minimal supervision Ability to handle confidential information with discretion Technology & Tools Google Workspace (Gmail, Calendar, Docs, Sheets) Slack Asana or similar project management platforms Loom or video-based communication tools Figma experience is a bonus but not essential Success in This Role Looks Like Keeping calendars organised and conflict-free Proactively reminding and preparing the executive for meetings Managing inboxes efficiently and keeping communications moving Following up without being asked Quickly acknowledging tasks and maintaining clear communication Taking ownership of administrative responsibilities Bringing calm and organisation to a busy, fast-paced environment Ideal Personality Proactive rather than reactive Highly responsive and communicative Detail-oriented and reliable Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes Naturally organised and process-driven Adaptable and resourceful Able to work with urgency when required Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM