Executive Assistant

About Kensington Grey Kensington Grey is a culture-shaping influencer management agency representing the industry's leading diverse creators across fashion, beauty, lifestyle, and wellness. Our mission is to ensure that diverse voices are not only heard but centered in media, marketing, and entertainment. We take a holistic, long-term approach to talent management, working at the intersection of creativity, commerce, and community. Position Overview We are seeking a proactive, detail-oriented candidate to support the Chief Executive Officer. This role is responsible for ensuring seamless day-to-day operations while supporting broader business priorities and strategic initiatives. The ideal candidate is resourceful, highly organized, and able to manage competing priorities in a fast-paced environment, while contributing to cross-functional coordination, internal alignment, and key business initiatives. Duties & Responsibilities Monitor incoming communication by managing inboxes, responding where appropriate, and prioritizing key messages Oversee complex calendar management, including scheduling meetings, assessing requests, and ensuring alignment with business priorities Coordinate travel arrangements, including flights, accommodations, itineraries, and expense tracking Prepare for internal and external meetings by developing agendas, compiling briefing materials, and tracking action items Develop presentations and reports to support meetings and decision-making Act as a liaison between the CEO and internal teams, ensuring clear communication and alignment across departments Facilitate communication and follow-ups with internal and external stakeholders as needed Coordinate cross-functional initiatives, including tracking timelines, deliverables, and next steps Maintain organized systems for documents, contacts, and key information to ensure accessibility and efficiency Process expense reports and ensure accurate record-keeping Handle sensitive and confidential information with a high level of professionalism Anticipate needs, identify potential challenges, and proactively address issues to keep priorities moving forward Contribute to special projects and strategic initiatives as required Qualifications 4–6 years of experience supporting senior executives, preferably at the C-level Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple priorities effectively High attention to detail, ensuring accuracy across multiple tasks Adaptable and responsive in an ever changing environment Strong written and verbal communication skills, with confidence interacting with senior stakeholders Demonstrated sound judgment and a proactive approach to taking initiative Well-developed interpersonal skills, with a track record of building and maintaining working relationships Experience handling sensitive and confidential information with a high level of discretion Receptive to feedback, with a commitment to continuous learning and professional development Proficiency with standard business and communication tools Familiarity with the influencer marketing, or agency landscape is considered an asset The ideal candidate is reliable, proactive, and demonstrates sound judgment, with a strong sense of ownership and the ability to navigate priorities and take initiative. At Kensington Grey, we believe in fostering a dynamic and rewarding work environment where talent thrives. As a valued member of our team, you’ll enjoy: ✅ Competitive Compensation – We recognize your expertise with a salary and bonus structure that reflects your impact. ✅ Exciting Brand Collaborations – Work with top-tier talent, global brands, and high-profile campaigns that shape the entertainment and digital landscape. ✅ Innovative & Collaborative Culture – Join a passionate team that values creativity, fresh ideas, and a hands-on approach to success. ✅ Comprehensive Benefits Package – Enjoy health insurance, retirement plans, and additional perks that make a difference. ✅ Networking & Industry Access – Gain exclusive access to industry events, brand partnerships, and top-tier connections that fuel your professional growth. Be part of a company that values your contributions and empowers you to make an impact. Ready to grow with us? Only applicants selected for interview will be contacted. This job posting is for an existing vacancy and represents an immediate opportunity to join our team.