Executive Assistant to the VP, Indigenous Achievement and Excellence

Full-time Permanent

Toronto/Ohsweken, Hybrid

Annual Salary Range: $77,800 to $97,250

Closing Date: November 27, 2026

Making a lasting impact. Work with purpose.

Join one of Canada’s Top 10 Charities of Impact. Indspire is a national Indigenous charity that invests in the education of First Nations, Inuit, and Métis students, empowering individuals, strengthening communities, and building a stronger country for all.

Indspire is seeking an organized and proactive Executive Assistant to the Vice President, Indigenous Achievement & Excellence to provide high-level executive and administrative support.

Reporting to the VP, the Executive Assistant oversees office operations, complex scheduling, travel coordination, executive communications, meeting management, and follow-up on strategic priorities. The role also supports key departmental initiatives, including Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network.

Acting as a key liaison between the VP, senior leadership, internal teams, and external stakeholders, the successful candidate will demonstrate exceptional organizational skills, professionalism, discretion, and sound judgment.

Key Responsibilities

• Prioritizing and managing the VP's workload, proactively anticipating needs and ensuring time is focused on strategic and departmental priorities.
• Managing the VP's complex calendar, coordinating meetings and engagements with internal and external stakeholders and ensuring adequate preparation time.
• Coordinating regular briefing and planning sessions with the VP to review priorities, upcoming engagements, and outstanding matters.
• Preparing and coordinating briefing materials, agendas, presentations, reports, and correspondence for executive meetings and external engagements.
• Working closely with departmental leaders to track key initiatives, milestones, deliverables, and follow-up actions across Building Brighter Futures, Advancing Brighter Futures, and the Laureate and Alumni Network.
• Coordinating departmental meetings and strategic planning activities, including agendas, meeting notes, action items, and follow-up.
• Attending meetings with or on behalf of the VP as required, documenting key discussions and decisions, and ensuring timely follow-through on commitments.
• Supporting the preparation of departmental work plans, quarterly updates, performance reports, and materials for senior leadership and Board reporting.
• Coordinating the VP's engagement with the CEO, COO, senior leadership team, other departments, Indigenous communities, educational institutions, government representatives, and external partners.
• Collaborating with Executive Assistants across the organization to coordinate leadership activities and advance cross-functional priorities.
• Supporting the coordination of conferences, national gatherings, stakeholder engagements, and other events involving the VP.
• Drafting, editing, and managing timely and professional internal and external correspondence on behalf of the VP.
• Exercising sound judgment in managing sensitive and confidential matters, determining appropriate action and escalation.
• Coordinating travel arrangements, itineraries, accommodation, and related logistics, including travel between Toronto and Six Nations.
• Preparing and submitting monthly expense reports for the VP and supports departmental administrative requirements.
• Maintaining effective administrative and project tracking systems to support departmental priorities and accountability.
• Communicating relevant updates on the VP's activities, priorities, and engagements to the department.
• Handling confidential information with professionalism, discretion, cultural sensitivity, and integrity.
• Undertaking special projects and other duties as assigned.
• Occasional travel required.
  
  

Qualifications

• Post-secondary education in business administration, office administration, or a related field, or an equivalent combination of education and experience.
• Minimum of 5 years' experience providing senior-level executive administrative support, ideally within a non-profit, Indigenous-led, education, or community-based organization.
• Demonstrated ability to anticipate priorities, manage competing demands, and provide proactive support to senior leadership.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
• Strong project coordination skills, including the ability to track deliverables, manage timelines, and ensure follow-through.
• Excellent written and verbal communication skills, including experience preparing executive correspondence, presentations, reports, and briefing materials.
• Strong interpersonal and relationship management skills, with the ability to work effectively with senior leadership, staff, Indigenous communities, and external stakeholders.
• Sound judgment, discretion, professionalism, and integrity in handling sensitive and confidential information.
• Demonstrated experience coordinating complex calendars, executive meetings, travel, and events.
• Knowledge of Indigenous issues, cultures, communities, and education landscapes in Canada; experience working with Indigenous communities is preferred.
• Demonstrated cultural humility and commitment to Indigenous self-determination and learner success.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; experience with project management platforms such as Asana is an asset.
• Ability to travel occasionally within Canada, including between the Six Nations and Toronto offices.
• Ability to work occasional evenings and weekends as required.
  
  

What We Offer

• A competitive benefits and pension plan.
• 3 weeks’ vacation with paid personal and sicks day as well as additional holiday closings.
• A supportive hybrid work environment (three days per week in office).
• A passionate, dedicated team culture.
• Opportunities for professional growth and cultural learning.
• The chance to make a real and lasting difference in the lives of Indigenous students.
  
  

Indspire is committed to ensuring an equal opportunity and barrier-free recruitment process. Accommodation is available to all applicants upon request. Please contact us via email at hr@indspire.ca.

Please note that this employer uses artificial intelligence tools to assist in screening and assessing applicants for this publicly advertised position.

To learn more about Indspire, visit https://indspire.ca

Deadline for Applications: November 27, 2026, at 5:00 pm EST