Executive Assistant

• Paid time off
• Parental leave
• Wellness resources

• Manage the SVP’s calendar, scheduling meetings, resolving conflicts, and adjusting priorities as needed.
• Coordinate internal meetings, franchisee calls, and other appointments, ensuring participants receive accurate details and relevant materials.
• Arrange business travel, including transportation, accommodations, and itineraries.
• Prepare and submit expense reports and assist with related administrative tasks.
• Draft, proofread, format, and organize correspondence, presentations, reports, and other documents.
• Maintain organized electronic files, contact lists, and administrative records.

• Serve as an administrative point of contact for franchisees seeking to schedule time with the SVP or connect with the appropriate corporate resource.
• Coordinate franchisee meetings, calls, and visits, including scheduling, meeting links, materials, and follow-up communication.
• Receive and route franchisee questions or requests to the SVP or appropriate team member.
• Track outstanding requests and follow-up items to help ensure timely responses.
• Communicate professionally and courteously with franchise owners while maintaining appropriate confidentiality.
• Recognize requests that require leadership attention and escalate them promptly rather than independently addressing operational concerns.

• Gather agenda items and prepare or distribute materials before meetings.
• Attend designated meetings to capture notes, decisions, and action items.
• Maintain a simple tracking system for assigned follow-up items, owners, and due dates.
• Send reminders and request status updates as directed by the SVP.
• Assist with logistics for operations team meetings, franchisee meetings, and occasional company events.

• Coordinate with corporate departments to gather information and support the SVP’s administrative needs.
• Assist with compiling routine updates, reports, and presentation materials using information provided by the team.
• Support occasional administrative projects and office coordination needs related to the operations department.
• Identify practical ways to improve scheduling, document organization, and administrative workflows.

• 3-5 years’ experience in an executive assistant, administrative assistant, or comparable administrative support role.
• Strong organizational and time-management skills, with the ability to manage competing requests and changing schedules.
• Clear, professional written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with calendar management, email, word processing, spreadsheets, presentation software, and virtual meeting platforms.
• Sound judgment in determining what can be handled independently and what requires the SVP’s attention.
• Professional, service-oriented approach when interacting with franchise owners, executives, and colleagues.
• Ability to work independently while keeping the SVP informed of priorities, scheduling conflicts, and outstanding items.

• Experience supporting a senior leader.
• Experience in a franchise organization or multi-location business.
• Experience coordinating travel, expense reports, and meetings with external stakeholders.
• Familiarity with CRM platforms, shared document systems, or task-tracking tools.

• Competitive compensation.
• Opportunity to work closely with senior leadership in a growing franchise organization.
• A collaborative team environment with optional group workouts.
• A comprehensive employee benefits package, supporting your health well-being and financial future.

D1 Training is an emerging fitness franchise, that is growing rapidly. D1 Training has over 80 facilities open and 180+ in development. At D1 Training, we inspire and motivate athletes to reach their goals. At D1, we believe in training the entire body as a unit to produce optimal human performance. No gimmicks, no fads; we utilize trusted and proven training techniques used to build the world’s best athletes and deliver the, in age-appropriate programs led by our expert coaches. Nothing at D1 is random. Every workout, every day follows a strategic 8-week training cycle that is meticulously planned and backed by sports science. What began as training solely for the aspiring youth athlete, matured into fitness training for adults as well. With all who participate in the D1 training process moving aggressively towards their goals.