Executive Assistant to CEO

Executive Assistant to CEO

Location: 100% Remote — must be available during U.S. business hours (PST)
Reports to: CEO
Type: Full Time, 40 hours/week

Role Overview

The CEO of our client is seeking a proactive, detail-oriented Executive Assistant to be their right hand. This fully remote role blends business and personal support: managing the CEO's inbox, making sure partners and vendors are paid and paying on time, keeping the schedule tight, and coordinating personal logistics. The objective is to remove distractions and keep both life and business running smoothly.

Key Responsibilities

• Inbox & Communication:
• Full access to the CEO's inbox: triage, prioritize, draft responses, and flag only what matters.
• Communicate with stakeholders, partners and vendors directly as needed.
• Payments & Follow-up:
• Track outstanding invoices and payments; make sure they're received or made on time.
• Follow up with partners and finance contacts to resolve delays.
• Scheduling & Commitments:
• Manage the calendar across personal and professional obligations.
• Send reminders and prep the CEO with relevant context before calls and meetings.
• Personal Logistics:
• Coordinate household and personal vendors remotely.
• Handle personal tasks discreetly and effectively.
• Business Liaison:
• Work with internal leadership and department heads to keep communication smooth.
• Cut out noise and streamline decision-making for the CEO.

Ideal Candidate

• 5+ years supporting a CEO or founder remotely.
• Strong judgment: knows what needs the CEO's attention and what can be handled.
• Relentless follow-through; nothing gets dropped.
• Tech-savvy with Google Workspace, Slack, Zoom, and task management tools.
• Highly trustworthy, discreet, and reliable with sensitive information.
• Comfortable balancing personal and business responsibilities.
• Must be available during U.S. business hours.

Success Looks Like

• Inbox always under control; the CEO only sees what matters.
• Payments handled on time without the CEO's involvement.
• Calendar airtight; the CEO is never late or unprepared.
• Personal and business logistics run seamlessly.
• The CEO is freed from daily clutter and focused on growth.

Skills

5+ years supporting a CEO or founder remotely; full executive inbox management and triage; calendar management across personal and business commitments; client/vendor payment follow-up; excellent written and spoken English; available during U.S. business hours (PST).

Google Workspace (Gmail, Calendar, Drive), Slack, Zoom, a task manager such as Asana, Notion or ClickUp.