Executive Assistant

About us

At Davy, it’s the unique talents of all our people that have been the foundations of our success for 100 years. As we continue to grow, so do you. Because you are not just part of our team – you are a key player in shaping our future.

At Davy, you are the difference.

Established in 1926, the Davy Group sits at the heart of wealth and capital in Ireland, providing a broad range of services to high-net-worth individuals, self-directed investors, small-to-medium enterprises, credit unions, corporations, and domestic & international institutional investors.

Our culture is shaped around three values, which are at the heart of everything we do: client success, one Davy, and building a proud legacy. Sharing the same goals, we work together to deliver exceptional outcomes for our clients. As part of a team of over 900, you will be encouraged to learn and to grow, both professionally and personally.

About the role

An exciting opportunity has opened up in Office of the CEO and CoSec reporting into the Head of CEO Office & Company Secretary and working directly with the Chief Executive Officer.

There will be several distinct but complementary strands to this role:

• End to end executive assistant duties to the Chief Executive Officer (“CEO”);
• Executive Assistant to the Chair and Non-Executive Directors of the Davy Board as required from time to time; and
• Supporting the CoSec office in timely management of corporate governance queries and assistance in providing company secretarial and corporate governance compliance.

This a great opportunity for an individual who has some experience of dealing with multi-senior stakeholders and is willing to learn and ready to develop their skills further.

Executive Assistant to the CEO

• Provide day to day, confidential, administrative support to the Davy CEO, including scheduling meetings, managing calendars, and making travel arrangements.
• Assist the CEO Business Manager with various tasks, including researching and compiling data, preparing reports, and maintaining relevant documentation.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Act as a primary point of contact for internal and external stakeholders on matters pertaining to the CEO.
• Assist with organizing events and meetings including coordinating logistics, diaries and 3rd party dependencies.
• Handle highly confidential information with discretion and professionalism.
• Perform other administrative duties as assigned including expenses, invoices, minutes and follow up actions as recorded or required.
• Comply with the risk and compliance frameworks, policies and procedures associated with the role.
• Undertake any other ad hoc projects as requested working with the Head of CEO Office and CEO Business Manager.

Executive Assistant to Other individuals

• Provide administrative support to the Davy Chairman which typically includes scheduling meetings and expenses.
• Provide administrative support to other Davy Board members from time to time which is typically limited to travel arrangements and expenses.
• Provide administrative support to the Company Secretary as it relates to the scheduling of Executive Committee and Board meetings.

Company Secretarial Practice & Board and Committee related matters

• Provide support and assistance to the Company Secretary and Assistant Company Secretary on the day-to-day company secretarial and corporate governance matters and to assist in the managing, mitigating and monitoring of corporate governance risk.
• Assist the management of all statutory/filing requirements and related internal processes to include annual matters such as ensuring all annual returns filings and registrations are accurate and made on time and annual general meetings are held as appropriate, and ad hoc matters such as the Register of Beneficial Ownership, capital contributions, director changes etc.
• Assist with the maintenance of all statutory records, corporate structure and ownership charts, authorised signatory list and company registers for the company and all subsidiaries.
• Timely management of the execution of documents and the application of the company seal in accordance with the internal corporate governance procedures and with the support of the senior company secretariat.
• Lead on anti-money laundering and know your client queries which arise from the business from time to time.

• Support the CoSec Team in planning and organising quarterly Board Meetings and related administration.
• Assist the CoSec Team in Board related events.
• Assist the Assistant Company Secretary in the management of subsidiaries entities as required from time to time.

About you

We are looking for somebody who has the following background and skills: 

• Excellent communication skills, verbal and written, with high impact and well-developed influencing and stakeholder management/engagement skills;
• Ability to manage multiple demanding initiatives concurrently, balancing multiple priorities and executing against tight deadlines;
• Strong planning and organisational skills;
• Excellent Microsoft Office skills;
• Strong focus on accuracy and attention to detail;
• While previous EA experience would be an advantage to the application, it is not necessary for the application; and
• Prior experience in a financial services environment would also be advantage.

What we offer

At Davy, our people are our biggest investment. In today’s fast-moving world, we know it’s important to feel secure and empowered. That’s why Davy benefits support you through all of life’s stages, offering health and wellness, flexible working options, flexible benefits allowance, learning and development opportunities, through to assisted retirement planning.

Health and Wellbeing

Psychological safety, emotional wellbeing and support are a priority at Davy. We offer a comprehensive Employee Assistance Programme (EAP) and mental health first aid. Our Sports & Social teams promote physical wellbeing and social connection.

Reward and Recognition

We offer a competitive remuneration package to include salary, bonus, pension and a host of additional benefits to protect you and your family when it matters most.

Growth and Development

Our award-winning L&D function supports you and your growth at Davy. We offer a comprehensive range of professional and personal development opportunities. Our culture supports learning, and we encourage you to explore more at Davy.

Positive Workplace

Our workplace is inclusive, diverse, and offers everyone a sense of belonging. We are flexible and continue to support a hybrid working model. You will get to be your best at Davy.

Values and Culture

Exceptional client outcomes delivered by a world class team, underpinned by our core Davy values – One Team, Client Success, and Proud Legacy.

Important Information

Davy is an equal opportunities employer, committed to fostering an inclusive and diverse workplace. We value diversity in both background and experience, and even if you don’t meet all of the requirements outlined in the job description, we still encourage you to apply. We review all applications received. As part of our commitment to creating an accessible environment, we want to ensure that everyone has an equal opportunity to participate in the interview process. If you require any reasonable accommodations, please let us know, and we will do our best to make the necessary arrangements.

Appointment to this role is subject to the candidate's eligibility to work in Ireland.

Where agency assistance is required, our Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to us by recruitment agencies will not be accepted for this role.

Davy Group is a member of the Bank of Ireland Group.