Executive Assistant

About Us Refindable is a digital marketing company specializing in automation, eCommerce, lead generation, and growth that provides the keys for company improvements & development. We deliver success . A remote team culture of friendly and easy-going people that allow you to work from wherever you like knowing that your ideas and proposals are on the table. At Refindable we redefine the way our clients grow as a company and organization using a variety of Skills in Marketing Automation on a whole new level. We know how each organization works and we are an integral part of their marketing efforts. As a team, we provide them with solutions to all their marketing needs. Working with many companies based in the USA, Australia, and the EU & UK in the digital and outdoor retail space. We make our clients increase their revenue, contacts, and outreach. Driving their growth to the next level. Job Description This is a remote position. We’re looking for a proactive, organized, and detail-oriented Executive Assistant to support our CEO. This person will play a key role in keeping our sales pipeline up to date and running smoothly, while also helping with broader organizational tasks that allow the CEO to focus on strategic priorities. You’ll need to be hands-on, self-driven, and comfortable working in a fast-paced, dynamic environment. Responsibilities Keep the sales pipeline organized and up to date (CRM, follow-ups, scheduling, etc.) Coordinate meetings, calls, and agendas related to business development Track and follow up on leads, opportunities, and proposals Help the CEO stay on top of deadlines, priorities, and key deliverables Support in organizing internal documents, notes, and action items Anticipate needs and proactively solve problems before they arise Assist with other admin or strategic tasks as needed Requirements 2+ years of experience in a similar role (EA, Project Coordinator, Biz Dev Assistant, etc.) Strong organizational and time management skills Excellent communication skills, both written and verbal (English and Spanish) Proactive, self-starter, with a strong sense of ownership Comfortable using tools like Notion, Google Workspace, CRMs Ability to multitask, prioritize, and adapt in a fast-changing environment Bonus: experience in startups or digital/marketing agencies Benefits Be part of a Team that lives and loves flexibility but has the drive to become one of the best agencies working for Worldwide clients. Strong work-life balance culture Flexible work arrangements Flexible working time Gifts for special days Competitive payment structure. Competitive Bonus structure. Full REMOTE Work. 15 working days off.