Executive Assistant (CEO Office)

Executive Assistant Team: CEO Office Location: Flexible / Remote Reporting to: CEO Role Overview Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility. Core Mandate The Executive Assistant is accountable for: Maintaining executive documentation rigor Structuring meetings into clear outputs and actions Tracking cross-functional commitments Supporting board and planning cycles Reducing cognitive load on the CEO This role strengthens executive execution hygiene. Key Responsibilities Executive Documentation & Structuring Capture high-quality, structured notes in executive and board meetings Translate discussions into clear action items with owners and deadlines Maintain organized, searchable documentation systems Draft memos, summaries, and internal briefs Planning & Cadence Management Support quarterly and annual planning processes Assist in preparing board decks and executive materials Maintain visibility over key company-wide priorities Ensure follow-through across functional leaders Cross-Functional Coordination Track execution commitments across teams Follow up on deadlines and deliverables Escalate slippage early and objectively Maintain structured dashboards of ongoing initiatives Operational & Administrative Support Manage executive scheduling and prioritization Coordinate internal and external communications Maintain high professional standards in all outputs Role Impact Strong performance results in: Clear executive decision trails Fewer dropped commitments Tighter cross-functional alignment Faster execution cycles Increased CEO focus on strategic priorities What This Role Is Not This is not a strategic leadership role This is not independent product or revenue ownership This is not a stepping stone to immediate executive authority This role requires comfort operating in a support function — regardless of prior seniority. Qualifications and Profile We are looking for individuals who demonstrate: Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments) Exceptional structured writing ability Strong analytical reasoning and pattern recognition Comfort synthesizing complex discussions into clarity High attention to detail Ability to operate without ego in a support capacity Strong discretion and professionalism Former founders are welcome — provided they are motivated by discipline and execution, not status. Cultural Fit We value individuals who: Think sharply but act humbly Prefer execution over visibility Take pride in structured output Care about precision Follow through consistently How Candidates Are Evaluated Candidates are evaluated based on: Clarity and structure of written work Analytical depth in summarizing complex discussions Discipline in tracking commitments Comfort supporting executive workflows Absence of ego in operational contexts Summary The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.