Executive Assistant for Entrepreneur & Business Development Firm (Full-Time, Remote)

About Us Advanced Access Staff is a U.S. and Canada-based staffing agency specializing in providing temporary , gig , and seasonal workers to industries experiencing labor shortages, particularly in construction , manufacturing , and hospitality . The company focuses on connecting businesses with pre-screened , job-ready talent , ensuring that projects stay on time and within budget. Through its online job training center , Advanced Access Staff offers short-term certification programs to prepare workers with essential skills, increasing their marketability and effectiveness on the job. The agency also collaborates with a reputable immigration law firm to help U.S. employers legally hire qualified international job seekers, streamlining the process for employment-based visas. With an emphasis on speed , compliance , and quality , Advanced Access Staff delivers flexible and reliable staffing solutions tailored to meet the unique needs of modern businesses across the United States. Job Description This is a remote position. We are seeking a highly intelligent, proactive, and resourceful Executive Assistant to support a fast-paced CEO running multiple companies. This is not a basic admin role — you will act as the right hand to the executive, managing priorities, solving problems, and protecting the CEO’s time. You must be extremely organized, a strong communicator, and capable of making decisions independently. Key Responsibilities Manage complex calendar scheduling across multiple time zones Prioritize emails, draft communications, and professionally handle correspondence Organize and manage projects, deadlines, and tasks across multiple businesses Conduct research, summarize reports, and prepare briefings for decision-making Monitor and follow up on open projects and commitments Coordinate meetings, calls, and travel arrangements Handle confidential information with discretion Act as a problem solver and gatekeeper to reduce distractions Liaise with internal teams, clients, and partners professionally Requirements Minimum 3 years experience as Executive Assistant, Personal Assistant, or similar role supporting C-Level Executives, Founders, or Entrepreneurs Proven ability to handle multiple projects, competing priorities, and tight deadlines Excellent written and verbal English communication skills (near-native fluency) Highly organized, detail-oriented, and strong time management skills Tech-savvy: Google Workspace, Slack, Notion, CRMs, Zoom, Calendly, Task Management Tools (ClickUp, Asana, etc.) Ability to work independently, take initiative, and make decisions Excellent judgment and emotional intelligence Comfortable working in a fast-paced, high-growth environment Confidentiality and discretion are essential Strong personality with confidence to handle executives and complex situations Benefits Work Schedule Full-Time (40 hours/week) Monday-Friday Flexible start time, but able to cover EST/US business hours (minimum 4-5 hours overlap) Competitive salary (commensurate with experience) Performance-based bonus potential Long-term, stable position with opportunity for growth Who You Are ✅ Intelligent and resourceful ✅ Highly organized and structured ✅ Confident and assertive communicator ✅ Proactive problem solver ✅ Loyal and committed to long-term growth ✅ Takes pride in being a strong right-hand to a leader