Executive Assistant & Office Manager

About this Position

The Executive Assistant / Site Manager plays a dual-role position responsible for providing executive support to the President while ensuring efficient workplace operations across two office locations in Malaysia (Kuala Lumpur and Petaling Jaya).

What you´ll do

• Provide administrative and coordination support to the Country President and ExCom Team.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and related logistics.
• Organize meetings, prepare agendas, coordinate logistics, and record meeting minutes as required.
• Coordinate and manage Town Hall meetings and company-wide events, including stakeholder communication and follow-up actions.
• Oversee day-to-day workplace operations across both Kuala Lumpur (KL) and Petaling Jaya (PJ) office locations.
• Act as the primary liaison with JLL, building management, and external service providers to ensure smooth office operations.
• Manage facilities-related matters, workplace services, vendor coordination, and office maintenance activities.
• Support workplace safety, compliance, and governance requirements across both office locations.
• Manage office administration activities, including memberships, subscriptions, work permits, visas, licenses, and related documentation.
• Support employee engagement activities and workplace initiatives to enhance employee experience and office culture.

What makes you a good fit

• Bachelor's Degree in Business Administration, Management, Human Resources, Hospitality, or a related field.
• Minimum 5 years of experience in Executive Assistant, Office Management, Site Management, Facilities Management, Workplace Operations, or Corporate Administration.
• Strong experience in office operations, workplace administration, and facilities coordination.
• Hands-on experience managing travel arrangements, visas, work permits, and related administrative processes.
• Strong stakeholder management skills with the ability to work effectively with leadership teams, employees, external vendors, and service providers.
• Proactive, well-organized, resourceful, and able to work independently with minimal supervision.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Some perks of joining Henkel

• Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
• Diverse national and international growth opportunities
• Global wellbeing standards with health and preventive care programs
• Gender-neutral parental leave for a minimum of 8 weeks
• Employee Share Plan with voluntary investment and Henkel matching shares
• Medical Coverage for employees and eligible dependents
• Additional EPF Contribution
• Dental, Health and Eye Screening etc for employees and eligible dependents
• Discounts on company products

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.