Executive Assistant & Operation Manager

This is a remote position.

About the role

We're a fast-moving, multi-business enterprise with a fast-paced marketing department that runs an international operation. We're looking for a highly motivated Executive Assistant & Operation Manager to work directly with the CTO and the Head of Marketing. You'll keep priorities, people and projects coordinated, from the CTO’s daily agenda to campaigns and creative work and help the business hit its goals on a variety of technology and marketing related projects.

What you'll do

• Manage the CTO's calendar, inbox and priorities, and prepare notes, reports and documents

• Coordinate daily activities across the marketing team so priorities and deadlines are clear

• Plan, assign and follow up on tasks, campaigns and projects until they're delivered

• Coordinate high-level creative work (videos, ads, designs) and technology infrastructure development

• Track progress against goals and KPIs and report status to leadership

• Run meetings and check-ins across time zones and follow up on action items

• Spot bottlenecks early, solve them, and keep processes documented

What we're looking for

• Proven experience supporting an executive, running operations, or coordinating projects and people, ideally in marketing/technology or a fast-paced environment

• Excellent written and spoken English

• Strong organization and attention to detail, with a track record of owning work end to end

• Comfortable with Google Workspace, project management tools, CRM platforms and AI tools

• Comfortable working with people from different countries and cultures

• Self-driven, proactive and reliable, looking for a long-term role

• Degree in a business, engineering, IT or other technical field preferred

Requirements

• Full-time and exclusive to this role, working US time zone hours

• On camera on Zoom throughout the workday

• Fixed, quiet workspace with a laptop, at least one additional screen, webcam and reliable internet with backup

How to apply

Send your resume and a 1–2 minute video recorded on the laptop and camera you'll work from. Just have the link to your video attached to the resume. In the video, tell us:

1. Who you are and which role you're applying for.

2. Why do you think you would be good for this role.

3. What relevant experiences you had in the past and what sets you aprt.

Applications without a video will not be considered.