Executive Assistant / Recruiting Ops

This is a remote position.

Key Responsibilities

Executive Support

• Manage executive calendars, meetings, scheduling, and day-to-day priorities.
  
• Help leadership prioritize competing demands and remain focused on high-value activities.
  
• Prepare executives for meetings by ensuring they have the appropriate context, information, documents, and follow-up items.
  
• Triage incoming communications and requests, ensuring they are routed appropriately.
  
• Serve as a professional point of contact for internal and external stakeholders.
  
• Handle sensitive and confidential information with a high degree of discretion.
  

Project Management & Follow-Through

• Track projects, deadlines, action items, and commitments across the organization.
  
• Proactively follow up with team members to ensure commitments are completed on time.
  
• Identify bottlenecks, missing information, and potential delays before they become issues.
  
• Maintain clear visibility into project progress and outstanding priorities.
  
• Translate meetings and conversations into clear action items and ensure appropriate follow-through.
  
• Support leadership in maintaining accountability across ongoing initiatives.
  

Operations & Organization

• Maintain organized systems across Google Drive, Slack, and other company platforms.
  
• Support the organization and maintenance of internal documentation and workflows.
  
• Identify opportunities to improve processes, organization, and operational efficiency.
  
• Assist with administrative and operational projects as needed.
  
• Help ensure important information is organized, accessible, and up to date.
  
• Identify opportunities to simplify repetitive work and improve productivity.
  

Hiring & Team Support

• Support the hiring process, including initial candidate interviews and reference checks.
  
• Coordinate candidate communications and interview scheduling.
  
• Help maintain organization and follow-through throughout the hiring process.
  
• Provide support with onboarding and other team-related administrative processes as needed.
  

Technology & Systems

• Work with CRM and business-management platforms such as HubSpot and GoHighLevel.
  
• Use Slack effectively for communication, coordination, and information management.
  
• Leverage AI tools such as ChatGPT or Claude to research, organize information, improve workflows, and increase productivity.
  
• Learn new software and systems quickly and apply them effectively to day-to-day operations.
  

Requirements

• Previous experience as an Executive Assistant, Project Coordinator, Project Manager, Operations Assistant, or in a similar high-ownership role.
  
• Experience supporting executives, founders, or leadership teams in a fast-paced environment.
  
• Strong organizational and project management skills.
  
• Excellent written and verbal English communication skills.
  
• Strong attention to detail and ability to manage multiple priorities.
  
• Demonstrated ability to work independently with limited supervision.
  
• Strong follow-through and accountability.
  
• Ability to exercise sound judgment and make reasonable decisions independently.
  
• Confidence communicating with executives, team members, candidates, clients, and other stakeholders.
  
• High level of discretion when handling confidential information.
  
• Strong technology aptitude and ability to learn new systems quickly.
  

Technical Skills

Experience with the following tools is highly valued:

• HubSpot
  
• GoHighLevel
  
• Slack
  
• Google Workspace / Google Drive
  
• ChatGPT or Claude
  
• Project management and task-tracking platforms
  

Benefits

• Salary: $1,500 - $2,000 + Opportunity to increase based on performance.
  
• Growth opportunity: Opportunity to grow with a fast-growing company and take on increasing responsibility over time.
  
• Location: LATAM.