Executive Assistant (Virtual) to Secretary General

Executive Assistant (Virtual) to the Secretary General

Organisation: International Delphic Council e.V

Location: Primarily remote; open to candidates worldwide

Engagement: Full-time, with occasional travel or in-person participation as required

About the International Delphic Council

Founded in 1994, the International Delphic Council is a non-profit, non-political and non-religious public-benefit organisation advancing peace and mutual understanding through arts and cultures.

The Council revived the 2,600-year-old tradition of the Delphic Games—bringing cultures together through artistic expression. Supported over the years by distinguished global leaders, including the late Nelson Mandela, the Delphic Movement now connects people across more than 80 nations through six art categories and an international network of Delphic Councils and Clubs.

Its work is guided by acceptance, appreciation, coexistence and co-creation—demonstrating that peace becomes possible when differences are not merely tolerated, but valued.

The Opportunity

We are seeking a capable, mature and highly dependable Executive Assistant to the Secretary General.

This is more than a routine administrative position. It is a trusted executive-support and coordination role at the centre of a multicultural international organisation. The successful candidate will help the Secretary General manage priorities, communications, relationships and initiatives across countries and time zones.

Key Responsibilities

• Manage the Secretary General’s calendar, appointments and priorities.
• Coordinate meetings, prepare agendas, record decisions and follow up on action points.
• Draft, edit and manage correspondence, reports, presentations and briefing documents.
• Coordinate travel, itineraries, logistics and public engagements.
• Support stakeholder outreach and communication with international councils, institutions, partners and distinguished individuals.
• Assist with programmes, projects, events and strategic initiatives.
• Maintain records, expense reports and basic financial or budget trackers.
• Handle sensitive and confidential information with complete discretion.
• Anticipate requirements, resolve routine issues and ensure timely follow-through.

The Person We Are Looking For

The ideal candidate will demonstrate:

• Excellent spoken and written English; proficiency in additional languages is an advantage.
• Strong executive-assistance, administrative and coordination capabilities.
• Experience managing calendars, meetings, documentation, travel and office workflows.
• Clear, confident and professional communication with diverse international stakeholders.
• Excellent organisation, time management and attention to detail.
• Sound judgement, emotional intelligence, initiative and the ability to apply one’s mind independently.
• The ability to work reliably across cultures, geographies and time zones.
• Proficiency in word processing, spreadsheets, presentations, email, AI tools and online collaboration platforms.
• Experience supporting senior leadership, particularly within an international, cultural or non-profit environment, is desirable.

Relevant academic qualifications are welcome, but they will not be considered in isolation. Competence, commitment, integrity, IQ, EQ and application of mind will matter equally—if not more.

Returning After a Career Break?

Candidates returning to work after a career break are warmly encouraged to apply. A non-linear career journey will not be viewed as a disadvantage. If you possess the required capability, maturity and readiness to take responsibility, we would be pleased to hear from you.

How to Apply

Please apply with your current résumé and a brief note explaining:

1. Why this role interests you;
2. Your relevant executive-support or coordination experience; and
3. Why you believe you would work well in a multicultural, mission-led international organisation.