Executive Operations Coordinator
- Salary
- ₱25K–₱30K/mo
- Hiring from
- Probably Worldwide
- Work type
- Remote
- Posted
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Job Description
This is a remote position.
Position Title: Executive Operations Coordinator
Employment Type: Part-Time
Schedule/Shift: Monday- Friday | 6:00 AM – 10:00 AM PHT (9:00 AM- 1:00 PM VIC)
Work Set-up: Work From Home
Salary: PHP 25,000–30,000
Holiday: AU- NSW
Role Overview:
Our client is seeking a highly proactive, organized, and resourceful Executive Operations Coordinator to provide comprehensive executive support and coordinate the day-to-day operations of a professional business advisory practice.
This role goes beyond traditional administrative assistance. The successful candidate will take ownership of executive priorities, anticipate business needs, manage client-related activities, and ensure commitments and follow-ups are completed without constant supervision.
The ideal candidate demonstrates excellent judgment, strong attention to detail, initiative, and the ability to build trust through consistent, reliable execution.
Key Responsibilities:
1. Executive & Calendar Management
• Independently manage the business owner's inbox, calendar, appointments, and meeting schedules.
• Prioritize incoming communications, identify matters requiring attention, and coordinate appropriate responses.
• Monitor upcoming commitments, deadlines, and appointments to ensure timely preparation and follow-through.
• Proactively identify scheduling conflicts, outstanding actions, and opportunities to improve executive efficiency.
2. Client & Practice Coordination
• Coordinate client meetings, workshops, and business sessions, including venue arrangements, meeting rooms, catering, and required logistics.
• Monitor client engagement schedules and proactively arrange follow-ups, including mid-quarter check-ins where applicable.
• Maintain accurate client information, activities, and follow-up records in the practice management system.
• Liaise professionally with clients, external stakeholders, service providers, and other administrative contacts.
• Anticipate operational requirements and recommend improvements to the client experience.
3. Relationship & Business Development Support
• Track contacts and commitments arising from networking events, business meetings, and professional engagements.
• Coordinate introductory meetings, follow-up calls, and relationship-building activities on behalf of the business owner.
• Ensure prospective contacts and relationship opportunities are appropriately recorded and followed up.
• Provide proactive reminders and accountability to ensure important conversations and commitments are not overlooked.
• Support relationship coordination without responsibility for direct selling or sales targets.
4. Travel, Events & Administrative Coordination
• Arrange domestic travel, accommodation, transport, and business-related bookings.
• Research suitable options, compare pricing, and consider available memberships or loyalty benefits.
• Coordinate workshop venues, catering arrangements, and other session requirements.
• Monitor bookings and proactively confirm arrangements ahead of scheduled activities.
• Identify opportunities to improve administrative efficiency and service quality.
5. Financial & General Administration
• Assist with basic administrative activities in Xero, including invoice preparation, payment coordination, and expense tracking, subject to appropriate authorization.
• Coordinate invoicing and related administration for meeting room or facility usage.
• Maintain accurate records and follow up on outstanding administrative requirements.
• Liaise with relevant service providers regarding invoices, bookings, and routine business expenses.
6. Systems, AI & Workflow Coordination
• Maintain accurate records and activities within the client's practice management CRM.
• Utilize digital tools, AI-assisted workflows, and existing automations to support task management, reminders, and follow-ups.
• Monitor automated activities to ensure appropriate completion and accuracy.
• Identify opportunities to streamline recurring administrative tasks.
• Document and maintain practical workflows and procedures as required.
Qualifications & Experience
• Minimum 3 years of relevant experience in executive assistance, executive coordination, practice administration, or a similar role.
• Proven ability to manage executive inboxes, calendars, travel arrangements, and multiple competing priorities.
• Experience supporting business owners, senior executives, consultants, or professional services teams is highly desirable.
• Strong written and verbal English communication skills, including professional client-facing correspondence.
• Proficiency with Microsoft Office or Google Workspace, CRM systems, and digital productivity tools.
• Familiarity with Xero, AI productivity tools, and workflow automation is advantageous.
• Strong organizational, problem-solving, and follow-through capabilities.
• Ability to work independently, exercise sound judgment, and handle confidential information professionally.
Key Competencies
• Proactive Ownership: Anticipates needs and takes action without waiting for detailed instructions.
• Trust & Reliability: Demonstrates consistent follow-through and sound judgment.
• Critical Thinking: Identifies potential issues and recommends practical solutions.
• Attention to Detail: Ensures accuracy in communications, scheduling, bookings, and administrative activities.
• Accountability: Tracks commitments and ensures actions are completed.
• Adaptability: Confidently learns new systems, technologies, and business processes.
Your love for Boomering will jump-start with these meaningful engagement activities and perks. Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.
• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays
About Boomering:
Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.
Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.
Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference.
Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are.
Website: www. boomering.ph
Career Portal: https://boomering.zohorecruit.com/jobs/Careers
Facebook and LinkedIn: Boomering Inc.; Boomering Careers
Employment Type: Part-Time
Schedule/Shift: Monday- Friday | 6:00 AM – 10:00 AM PHT (9:00 AM- 1:00 PM VIC)
Work Set-up: Work From Home
Salary: PHP 25,000–30,000
Holiday: AU- NSW
Role Overview:
Our client is seeking a highly proactive, organized, and resourceful Executive Operations Coordinator to provide comprehensive executive support and coordinate the day-to-day operations of a professional business advisory practice.
This role goes beyond traditional administrative assistance. The successful candidate will take ownership of executive priorities, anticipate business needs, manage client-related activities, and ensure commitments and follow-ups are completed without constant supervision.
The ideal candidate demonstrates excellent judgment, strong attention to detail, initiative, and the ability to build trust through consistent, reliable execution.
Key Responsibilities:
1. Executive & Calendar Management
• Independently manage the business owner's inbox, calendar, appointments, and meeting schedules.
• Prioritize incoming communications, identify matters requiring attention, and coordinate appropriate responses.
• Monitor upcoming commitments, deadlines, and appointments to ensure timely preparation and follow-through.
• Proactively identify scheduling conflicts, outstanding actions, and opportunities to improve executive efficiency.
2. Client & Practice Coordination
• Coordinate client meetings, workshops, and business sessions, including venue arrangements, meeting rooms, catering, and required logistics.
• Monitor client engagement schedules and proactively arrange follow-ups, including mid-quarter check-ins where applicable.
• Maintain accurate client information, activities, and follow-up records in the practice management system.
• Liaise professionally with clients, external stakeholders, service providers, and other administrative contacts.
• Anticipate operational requirements and recommend improvements to the client experience.
3. Relationship & Business Development Support
• Track contacts and commitments arising from networking events, business meetings, and professional engagements.
• Coordinate introductory meetings, follow-up calls, and relationship-building activities on behalf of the business owner.
• Ensure prospective contacts and relationship opportunities are appropriately recorded and followed up.
• Provide proactive reminders and accountability to ensure important conversations and commitments are not overlooked.
• Support relationship coordination without responsibility for direct selling or sales targets.
4. Travel, Events & Administrative Coordination
• Arrange domestic travel, accommodation, transport, and business-related bookings.
• Research suitable options, compare pricing, and consider available memberships or loyalty benefits.
• Coordinate workshop venues, catering arrangements, and other session requirements.
• Monitor bookings and proactively confirm arrangements ahead of scheduled activities.
• Identify opportunities to improve administrative efficiency and service quality.
5. Financial & General Administration
• Assist with basic administrative activities in Xero, including invoice preparation, payment coordination, and expense tracking, subject to appropriate authorization.
• Coordinate invoicing and related administration for meeting room or facility usage.
• Maintain accurate records and follow up on outstanding administrative requirements.
• Liaise with relevant service providers regarding invoices, bookings, and routine business expenses.
6. Systems, AI & Workflow Coordination
• Maintain accurate records and activities within the client's practice management CRM.
• Utilize digital tools, AI-assisted workflows, and existing automations to support task management, reminders, and follow-ups.
• Monitor automated activities to ensure appropriate completion and accuracy.
• Identify opportunities to streamline recurring administrative tasks.
• Document and maintain practical workflows and procedures as required.
Qualifications & Experience
• Minimum 3 years of relevant experience in executive assistance, executive coordination, practice administration, or a similar role.
• Proven ability to manage executive inboxes, calendars, travel arrangements, and multiple competing priorities.
• Experience supporting business owners, senior executives, consultants, or professional services teams is highly desirable.
• Strong written and verbal English communication skills, including professional client-facing correspondence.
• Proficiency with Microsoft Office or Google Workspace, CRM systems, and digital productivity tools.
• Familiarity with Xero, AI productivity tools, and workflow automation is advantageous.
• Strong organizational, problem-solving, and follow-through capabilities.
• Ability to work independently, exercise sound judgment, and handle confidential information professionally.
Key Competencies
• Proactive Ownership: Anticipates needs and takes action without waiting for detailed instructions.
• Trust & Reliability: Demonstrates consistent follow-through and sound judgment.
• Critical Thinking: Identifies potential issues and recommends practical solutions.
• Attention to Detail: Ensures accuracy in communications, scheduling, bookings, and administrative activities.
• Accountability: Tracks commitments and ensures actions are completed.
• Adaptability: Confidently learns new systems, technologies, and business processes.
Your love for Boomering will jump-start with these meaningful engagement activities and perks. Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.
• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• Free pre-employment Medical Assessment (T&C apply)
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays
About Boomering:
Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.
Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.
Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference.
Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are.
Website: www. boomering.ph
Career Portal: https://boomering.zohorecruit.com/jobs/Careers
Facebook and LinkedIn: Boomering Inc.; Boomering Careers
