Executive Planning Manager

We're Hiring: Executive Planning Manager

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a globally focused organization committed to supporting effective executive decision-making, strategic planning, business performance, and coordinated execution across diverse markets.

Our teams collaborate across Executive Leadership, Strategy, Finance, Operations, Commercial, Human Resources, Technology, Risk, and Business Units to translate organizational priorities into structured plans, measurable objectives, executive actions, and coordinated initiatives.

The Role

We are seeking an experienced Executive Planning Manager to lead executive planning processes, strategic planning coordination, leadership priorities, business planning, executive performance reviews, and cross-functional execution.

The ideal candidate will provide leadership with structured planning support, consolidate information from across the organization, coordinate strategic priorities, monitor commitments and initiatives, and ensure that executive decisions are translated into clear actions, timelines, ownership, and measurable outcomes.

Key Responsibilities

• Develop and manage executive planning frameworks aligned with organizational strategy and leadership priorities.
• Coordinate annual, quarterly, monthly, and periodic executive planning cycles.
• Translate strategic objectives into structured plans, priorities, milestones, initiatives, and performance measures.
• Coordinate executive priorities across business units, functions, regions, and strategic programs.
• Develop executive planning calendars covering strategic reviews, business planning, budgeting, forecasting, performance reviews, and key organizational milestones.
• Prepare executive planning materials, briefing packs, agendas, dashboards, presentations, and decision-support documents.
• Consolidate inputs from Finance, Operations, Commercial, HR, Technology, Risk, and other functions.
• Review planning submissions for completeness, consistency, alignment, and quality.
• Identify conflicting priorities, resource constraints, dependencies, risks, and execution gaps.
• Maintain centralized records of executive priorities, strategic initiatives, decisions, actions, and commitments.
• Track progress against executive plans and organizational priorities.
• Monitor milestones, deadlines, deliverables, dependencies, and ownership across strategic initiatives.
• Follow up with responsible stakeholders on overdue actions, decisions, and commitments.
• Prepare executive status reports highlighting progress, delays, risks, issues, and required decisions.
• Develop executive dashboards covering strategic, financial, operational, commercial, workforce, and transformation performance.
• Coordinate management and executive performance-review meetings.
• Prepare performance-review materials and ensure key information is available before leadership discussions.
• Track decisions and actions arising from executive meetings and ensure appropriate follow-through.
• Develop decision logs, action trackers, issue registers, and executive commitment registers.
• Support leadership in prioritizing strategic initiatives based on business impact, urgency, resources, dependencies, and organizational capacity.
• Coordinate strategic planning workshops, leadership off-sites, business reviews, and planning sessions.
• Develop workshop materials, discussion frameworks, analysis, scenarios, and supporting information.
• Facilitate cross-functional planning discussions and capture agreed priorities and actions.
• Support the development and periodic review of corporate strategy and strategic priorities.
• Coordinate business-unit and functional strategic plans to ensure alignment with organizational objectives.
• Support the translation of strategic priorities into annual operating plans and functional objectives.
• Partner with Finance to align strategic plans with budgets, forecasts, investments, and resource requirements.
• Coordinate planning assumptions, targets, scenarios, and key business drivers across functions.
• Support scenario planning for changes in market conditions, business performance, capacity, resources, or strategic priorities.
• Conduct analysis to support executive decisions involving growth, investment, cost management, organizational capability, and operational priorities.
• Develop business cases and executive decision papers for strategic initiatives where required.
• Coordinate strategic initiative portfolios and monitor delivery against approved plans.
• Identify cross-functional dependencies and coordinate resolution of planning conflicts.
• Monitor organizational capacity and resource constraints that may affect strategic execution.
• Establish planning governance, reporting standards, approval processes, and accountability frameworks.
• Develop templates, guidelines, planning tools, and standardized processes to improve planning consistency.
• Maintain accurate planning documentation, assumptions, targets, milestones, and executive records.
• Ensure sensitive executive and strategic information is handled appropriately and confidentially.
• Coordinate with Corporate Performance, PMO, Finance, Strategy, and Business Intelligence teams on performance and planning information.
• Support executive communications by providing accurate planning information, key messages, timelines, and progress updates.
• Prepare briefing notes and executive summaries on strategic priorities, business performance, and emerging issues.
• Monitor external business developments and internal performance trends that may affect executive priorities.
• Identify emerging risks, opportunities, and strategic issues requiring leadership attention.
• Establish early-warning mechanisms for significant deviations from approved plans.
• Coordinate corrective actions and recovery plans for initiatives that fall behind schedule or performance expectations.
• Monitor benefits realization for strategic initiatives and ensure expected outcomes are tracked.
• Evaluate the effectiveness of executive planning processes and identify opportunities for improvement.
• Introduce automation, analytics, collaboration tools, and AI-enabled solutions to improve planning efficiency and executive visibility.
• Benchmark planning practices and develop recommendations for improving organizational planning maturity.
• Provide leadership with practical recommendations to improve strategic alignment, execution discipline, accountability, and organizational performance.

Key Performance Indicators

• Executive planning cycle completion
• On-time planning deliverables
• Strategic plan alignment
• Executive priority completion
• Strategic initiative delivery
• Executive action closure rate
• Action-item completion rate
• Overdue action rate
• Executive decision turnaround time
• Planning submission quality
• Planning data accuracy
• Planning process compliance
• Cross-functional alignment
• Strategic milestone achievement
• Initiative milestone adherence
• Planning forecast accuracy
• Business-plan completion
• Budget-plan alignment
• Resource planning effectiveness
• Strategic resource allocation
• Executive meeting preparation quality
• Executive reporting timeliness
• Executive dashboard accuracy
• Management information quality
• Decision-support effectiveness
• Risk identification and escalation
• Planning issue resolution time
• Dependency resolution rate
• Benefits realization
• Strategic initiative recovery performance
• Stakeholder satisfaction
• Executive stakeholder satisfaction
• Planning process efficiency
• Planning automation rate
• Manual planning effort reduction
• Planning cycle-time improvement
• Strategic governance compliance
• Action-tracking accuracy
• Leadership planning engagement
• Continuous-improvement implementation

Ideal Candidate

The successful candidate should have strong experience in executive planning, strategic planning, corporate performance, business planning, PMO, management consulting, corporate strategy, or executive operations, preferably within a complex international organization.

The candidate should demonstrate:

• Strong understanding of strategic planning, business planning, and executive management processes.
• Experience coordinating planning cycles across multiple business units and functions.
• Strong project and program-management capabilities.
• Experience supporting senior executives and leadership teams.
• Excellent organizational, coordination, and follow-through skills.
• Strong ability to consolidate complex information into clear executive-level materials.
• Experience developing executive dashboards, reports, presentations, and decision papers.
• Strong analytical and problem-solving capabilities.
• Understanding of financial planning, budgeting, forecasting, and resource allocation.
• Ability to analyze strategic initiatives, business performance, risks, and dependencies.
• Strong stakeholder-management and cross-functional collaboration skills.
• Excellent written and verbal communication skills.
• Strong facilitation and workshop-management capabilities.
• Ability to manage confidential, sensitive, and time-critical executive information.
• Experience with planning, project-management, BI, collaboration, and reporting tools.
• Strong proficiency in Excel, PowerPoint, and business analytics platforms.
• Familiarity with ERP, EPM, BI, PMO, or strategic planning systems.
• Ability to work effectively under tight deadlines and changing executive priorities.
• Strong commercial awareness and understanding of organizational performance drivers.
• Experience working with international and distributed teams.
• A structured, proactive, detail-oriented, and execution-focused mindset.