Executive Secretary

Company Description EON TECH (eONS reImagined) is an AI-native business operations firm founded in 2025 that helps enterprises deploy AI securely, responsibly, and at scale. As an OpenAI Select Partner with certified capabilities across Google Cloud, Google Marketing Platform, and Microsoft technologies, the company integrates AI, cloud, and data solutions to drive operational excellence. Team members collaborate with leading global platforms and enterprise clients on cutting-edge AI initiatives. The environment is fast-paced, innovation-focused, and offers opportunities to grow skills in modern business operations and technology.

Role Description The Executive Secretary is a full-time, hybrid role based in Ho Chi Minh City, Vietnam, with flexibility for some work-from-home. The role provides comprehensive executive administrative support, including managing calendars, scheduling meetings, organizing travel, and preparing documentation and presentations. Daily tasks include handling correspondence, maintaining records and files, coordinating internal and external meetings, and supporting company secretarial work such as preparing agendas, minutes, and board materials. The Executive Secretary will also liaise with clients and partners, support customer inquiries, and ensure smooth office operations. This role requires high attention to detail, strong organization, and the ability to manage confidential information with discretion.

Qualifications

• Strong clerical skills, including document preparation, filing, data entry, and record management.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Experience in company secretarial work, such as preparing meeting agendas, minutes, and corporate documentation.
• Proven executive administrative assistance experience, including calendar management, travel arrangements, and meeting coordination.
• Customer service skills with a focus on responsiveness, problem-solving, and relationship building.
• High level of integrity, discretion, and professionalism in handling sensitive information.
• Strong organizational and time-management abilities, with capacity to prioritize multiple tasks and meet deadlines.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentations, email, and calendar software).
• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or a related field is preferred.
• Experience in a technology or AI-focused environment is an advantage.