Executive Virtual Assistant - Full-Time

Position Title: Executive Virtual Assistant Location: Remote Type of Employment: Full-time Salary Range: TBA Job Summary: We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision. You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards. Key Responsibilities: Executive & Administrative Support Manage calendars, scheduling, appointments, and rescheduling Coordinate meetings, Zoom calls, workshops, and speaking engagements Organise domestic and international travel arrangements and itineraries Manage inboxes, communications, and operational priorities Maintain accurate records, systems, and documentation Support daily business operations and workflow management Anticipate needs and proactively resolve issues Client Communication & Coordination Liaise professionally with clients regarding scheduling and appointments Support onboarding and client communication processes Ensure a premium client experience with timely and professional communication Maintain confidentiality and high attention to detail in all interactions Systems & Technology Management Build and manage workflows inside Go High Level (GHL) Create landing pages, automations, funnels, forms, and campaigns Manage CRM systems and client databases Use ClickUp (or similar tools) for task and project management Support continuous system optimisation and process improvement Event & Retreat Coordination Coordinate retreats, workshops, masterminds, online events, and luxury experiences Manage event logistics, schedules, timelines, and communications Support both online and in-person event execution Assist with attendee coordination, planning, and preparation Opportunity to attend and support international retreats and events Requirements & Qualifications: Experience : Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business Experience working in fast-paced environments with shifting priorities Proven experience coordinating events, retreats, workshops, or masterminds Strong ability to manage multiple projects and deadlines simultaneously Technical Skills Highly proficient in Go High Level (GHL) Ability to independently build workflows, automations, funnels, and landing pages Experience with ClickUp or similar project management tools Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems Fast learner with strong technical adaptability Personal Attributes Exceptional organisation and time management skills Proactive, solution-oriented mindset Strong communication and interpersonal skills Calm and composed under pressure High attention to detail and execution quality Reliable, trustworthy, and accountable Self-motivated with ability to work independently Positive, get it done attitude Flexible and adaptable to changing priorities Passion for personal development, mindset, and leadership Bonus Skills: Experience in coaching, personal development, or transformation industries Social media or content coordination experience Canva or basic design skills Copywriting or marketing experience Experience supporting online launches or digital programs Applicants must submit a DISC Profile as part of the application process Must be willing to support retreats and live event coordination Opportunity to attend and assist at international retreats and events throughout the year Benefits: Permanent Work from home Great team of smart people, in a friendly and open culture Real responsibilities and challenges in a fast-evolving company 7-14 days annual leave credits Submission Instructions: You can directly send your application in: https://www.careers-page.com/ironbrij-2#openings Attach your resume in PDF Format and make sure to include your tools & software proficiency.