Facilities Coordination Associate

Role Description The Facilities Coordination Associate will support the smooth operation and upkeep of Najma Ads Pro Agency’s physical workspace and related facilities. This part-time, hybrid role is based in Abu Dhabi Emirate, United Arab Emirates, with a combination of on-site work and some work-from-home flexibility. Day-to-day responsibilities include coordinating facility maintenance requests, monitoring office supplies and equipment, and liaising with vendors and service providers to ensure timely repairs and services. The associate will assist in organizing workspace layouts, overseeing basic health and safety checks, and responding to facility-related inquiries from team members. The role also involves documenting facility activities, keeping records updated, and communicating proactively about any issues that could impact daily operations.

Qualifications

• Candidates should possess skills in Facility Management (FM) and Facilities Operations to support efficient use and upkeep of office spaces.
• Candidates should possess strong Communication and Customer Service skills to interact effectively with internal stakeholders and external vendors.
• Candidates should possess basic Maintenance & Repair awareness to coordinate and follow up on technical and building-related issues.
• Additional beneficial qualifications include organization and time management skills, attention to detail, and the ability to prioritize multiple requests.
• Experience in a facilities, office coordination, or administrative support role is preferred, ideally within a corporate or agency environment.
• Working knowledge of common office software (e.g., email, spreadsheets, task tracking tools) and familiarity with basic health and safety standards is an advantage.