Finance Assistant

JOB TITLE – FINANCE ASSISTANT

Bring precision to every transaction. We’re looking for a highly organised and detail-oriented Finance Assistant who enjoys keeping accounts accurate, records current, and essential finance processes moving smoothly. If you take pride in resolving discrepancies, supporting customers and suppliers, and improving the way work gets done, you’ll fit right in.

Work Setup: Hybrid – 3 days per week onsite

Role Overview

As our Finance Assistant, you’ll support the day-to-day processing and administration of Accounts Payable, Accounts Receivable, and general administration. Reporting to a senior member of the Administration Team, you’ll work closely with colleagues responsible for Accounts Payable, Accounts Receivable, General Accounting, Tax, and other administration activities to maintain accurate records and keep essential processes running efficiently.

Key Responsibilities

· Resolve Invoice Issues: Investigate discrepancies and work with relevant stakeholders to resolve them promptly.

· Onboard Suppliers: Review and process new supplier applications received through DocuSign, validate supplier information and bank account details through EFTSure, and create and maintain supplier records in the ERP system.

· Manage Employee Expenses: Administer the company’s employee expense management platform, Zeno.

· Process Supplier Invoices: Review and process consolidated invoices, ensuring they comply with approved contractual pricing and terms.

· Reconcile Supplier Accounts: Reconcile supplier statements, follow up outstanding items, and maintain accurate supplier documentation and records.

· Support Vehicle Administration: Manage vehicle registration renewals and associated administration.

· Onboard Customers: Review and process new customer credit applications received through DocuSign and create and maintain customer records in the ERP system.

· Manage Finance Inboxes: Monitor and manage customer service and accounts email inboxes, responding or directing enquiries appropriately.

· Maintain Customer Accounts: Assist with customer account administration and documentation, ensuring customer master data remains accurate and up to date.

· Register Company Assets: Register company assets on the Personal Property Securities Register (PPSR) and maintain accurate records.

Skills & Experience

· Accounts Payable Experience: Previous experience in an accounts payable role, with a sound understanding of AP and AR processes.

· Accuracy and Organisation: Strong attention to detail, excellent time-management skills, and the ability to manage multiple tasks and meet deadlines.

· Clear Communication: Strong written and verbal communication skills, supported by a professional and customer-focused approach.

· Microsoft Office Capability: Intermediate skills in Excel, Outlook, and Word.

· Continuous Improvement: Demonstrated ability to identify and implement process improvements.

· Systems Experience: Experience with ERP systems, DocuSign or similar workflow tools, and expense management software such as Zeno is desirable.

· Business Environment: Experience working in a multi-site business environment is desirable.

Personal Attributes

· High level of integrity and confidentiality.

· Strong attention to detail.

· Proactive, self-motivated, and willing to learn and develop.

· Team-oriented, with a positive attitude.

· Reliable and dependable.

· Able to identify issues and take ownership of resolving them.

This role offers an excellent opportunity for an organised and detail-focused individual to develop their finance and administration skills within a growing business while gaining exposure to a broad range of accounting and operational processes.

What’s in It for You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.

• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.

• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.

• Meals on Us: Complimentary meals once a week on your on-site day.

• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.

• Compensation You Can See: Transparent salary packages with direct client involvement.

• Room to Grow: Ongoing training and real opportunities to step into bigger roles.

• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.

• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.

• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us
At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact
Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.