Finance & Operations Manager

Position Summary

The Finance and Operations Manager supports the financial and operational effectiveness of the organization through accounting, budget monitoring, grants administration, payroll coordination, and organizational operations support. Working closely with the Finance Director and Chief Operating Officer, this position helps ensure accurate financial reporting, compliance with grant and contract requirements, efficient administrative systems, and strong internal controls.

The ideal candidate is detail-oriented, highly organized, solutions-focused, and committed to supporting mission-driven work that advances Indigenous leadership and community wellbeing.

Essential Duties and Responsibilities

Financial Administration

• Process and monitor accounts payable and accounts receivable.
• Assist with monthly financial reconciliations and reporting.
• Prepare budget-to-actual reports and support budget monitoring.
• Maintain accurate financial records and documentation.
• Coordinate payroll processing and maintain payroll-related records.
• Assist the Finance Director with annual budgeting and forecasting activities.
• Support month-end and year-end financial close processes.
• Ensure adherence to financial policies and internal controls.
• Assist with creating financial reports for to the Board of Directors.
  
  

Grants and Contracts Administration

• Track grant expenditures against approved budgets.
• Assist with preparation of grant financial reports and reimbursement requests.
• Maintain grant and contract files and reporting calendars.
• Monitor compliance with grant agreements and funding requirements.
• Support proposal development through budget preparation and financial documentation.
• Support advancement through sponsorship tracking
  
  

Operations & Administration

• Coordinate vendor relationships, office services, and organizational subscriptions.
• Maintain insurance, licensing, and compliance records.
• Support organizational policy administration and document management.
• Assist with event and meeting logistics as needed.
• Coordinate operational systems and administrative processes.
  
  

Human Resources Support

• Assist with onboarding and offboarding processes.
• Maintain personnel files and employment records.
• Support benefits administration and employee documentation.
• Coordinate recruitment logistics, interview scheduling, and job postings.
• Help ensure compliance with employment policies and procedures.
  
  

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent combination of education and experience.
• Minimum three years of experience in accounting, finance, business operations, nonprofit administration, or a related field.
• Experience tracking budgets and preparing financial reports.
• Strong proficiency in Microsoft Excel, Microsoft Office Suite and QuickBooks.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and personnel information with discretion.

Preferred Qualifications

• Experience working in a nonprofit organization.
• Familiarity with grant management and restricted funding.
• Experience using Bill.com or similar accounting software.
• Knowledge of payroll and benefits administration.
• Experience working with Alaska Native organizations, Tribal governments, or Indigenous-led nonprofits.